Project Coordinator

About the role

The Project Coordinator will work with Project Managers and other technical team members in support of our Transportation and Water projects. The duties of the Project Coordinator may include any or all of the following, depending on the needs of Project Managers and candidates’ qualifications:

Responsibilities

• Assist Project Managers or Designees: Download required HDR project initiation documents and assist as directed to complete
• Download required HDR project execution documents and assist as directed to complete
• Update project financial records as directed
• Download project financial information as directed
• Apply company quality assurance guidelines and procedures for project document management throughout project
• Absorb expenses and prepare expense reports
• Absorb expenses and prepare project progress reports for monthly invoicing
• Set up project meetings and prepare detailed minutes of meetings
• Absorb expenses and perform project filing of hard-copy documentation
• Absorb expenses and assist in project closeout activities as directed
• Manage and edit project specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software
• Absorb expenses and assist with coordinating the work of multidiscipline design teams
• Absorb expenses and perform project construction administration activities: Document Management
• Absorb expenses and establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
• Absorb expenses and administer Submittal requirements
• Absorb expenses and administer O&M manual reviews
• Absorb expenses and maintain submittal schedule and records
• Absorb expenses and maintain RFI Logs and records
• Absorb expenses and log project controls documentation and generate tracking reports
• Absorb expenses and support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Absorb expenses and create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members
• Absorb expenses and work collaboratively with peers in Omaha and other HDR offices
• Absorb expenses and perform other duties as requested

Requirements

• Highly organized, detail oriented, strong communicator
• Billing and financial management experience
• Excellent at multi-tasking with minimal supervision
• Bachelor's degree preferred
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred
• Experience working on projects for the federal government preferred
• Preference given to local candidates
• Previous experience at an Architecture/Engineering firm

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel

Skills

• An attitude and commitment to being an active participant of our employee-owned culture is a must

Benefits

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

We are an Affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Pay

N/A

Schedule

Full-time

Employee Status

Regular