Project Coordinator

Role Overview

The Project Coordinator at ERock is responsible for ensuring day-to-day activities and tasks are managed so the Project Manager can focus on strategic issues and problem-solving. Key responsibilities include developing project scopes, evaluating potential problems, negotiating with vendors, managing paperwork, and leading risk assessments.

Key Responsibilities

• Develop the project scope(s) in-depth to schedule deliverables, estimate costs, and create execution plans and baselines.
• Evaluate potential problems and work with R&D / Production managers to develop solutions.
• Negotiate with vendors, subcontractors, and internal customers on scope changes, cost adders, and any variance to the original project scope.
• Issue and manage document transmittals and other project-related queries.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.
• Maintain effective communication with engineering, procurement, construction, quality, and commissioning to ensure activity completion and reporting.
• Lead resolution of technical specifications and contract issues with suppliers and end-users.
• Identify risks in projects and apply techniques to assess and mitigate the risks using the help and support from project sponsors. Participate in project risk reviews and appropriate mitigation planning.

Basic (Required) Qualifications

• Bachelor’s Degree or Related Experience
• Minimum 2 years’ experience in a relevant role
• Minimum 1 years technical field experience; specifically with energy & technology
• Excellent interpersonal, organizational, presentation, and project management skills related to prioritizing and executing timely deliverables within timeline, scope, and budget
• The ability to understand business needs to drive buy-in among company leaders to enable transformation and advance strategic priorities while building rapport and fostering a collaborative working environment
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams), with the ability to build structured trackers, and reports
• Experience with Microsoft Business Central or similar ERP systems is preferred
• Field travel required
• Physical requirements and working conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the phone

Preferred Qualifications

• Demonstrated thought-leadership in learning, challenging the status quo and achieving exceptional results
• Possess excellent communication skills and an ability to influence a variety of audiences
• Build constructive and effective relationships with a broad and diverse group of business partners
• Have experience working within agile methodologies
• Ability to complete assigned tasks
• Ability to follow up on incomplete tasks and drive to completion
• Proficient organizational skills
• Ability to provide effective communication (written and verbal)
• Ability to support multiple projects and project managers
• Ability to review and provide schedule updates
• Demonstrated Document Control skills

Benefits

• Medical, Dental, Vision, and Prescription Drug Insurance
• Company-Paid Life Insurance
• Disability Insurance
• Paid Family Leave
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Wellness Programs and Incentives
• 401(k) Retirement Plan & Company Match
• Paid Time Off – Sick & Vacation Time
• Paid Holidays
• Cool Open-Office Concept