Project Coordinator

Duties and Responsibilities (Essential Job Functions)

• Create project startup checklists, schedule kickoff meetings, and follow up on deliverables
• Set up file structure in company systems for project use
• Establish and maintain project tracking systems
• Aid in creating, editing, and tracking project documentation
• Review project specifications to create and maintain submittal registers; coordinate with the Project Manager or Quality Control Manager for clarification
• Prepare and/or coordinate pre-construction submittals including but not limited to:
  • Quality Control Plan
  • Accident Prevention Plan
  • Demolition Plan
  • Environmental Protection Plan
  • Waste Management Plan
• Generate and track project submittals and route to Quality Control Manager for review
• Support the project team with documentation and reporting needs
• Aid in drafting subcontracts for Project Manager review
• Follow up with vendors and subcontractors to ensure timely delivery of project requirements, including documentation and closeout deliverables
• Aid in entering budgets and approved changes into accounting systems
• Create and track RFIs (Requests for Information)
• Process and track client change orders
• Help prepare project closeout packages and ensure contract compliance
• Compile information for project summary documentation with the Proposal Team
• Aid in preparing DD1354 forms for client review prior to project turnover

Requirements

• Education and Experience
• - Bachelor’s degree in Construction Management, Engineering, or related field, with 1–2 years of relevant experience;
• - Associate’s degree in the same fields with 3–4 years of experience;
• - High school diploma and at least 6 years of related experience;
• Knowledge, Skills, and Abilities
• - Strong organizational, prioritization, and planning skills;
• - Ability to take ownership of responsibilities and work effectively with others;
• - Professional written and verbal communication skills;
• - Strong interpersonal and coordination skills;
• - Familiarity with construction or related technologies, project planning, document reading, and procedures;
• - Proficient in Microsoft Office applications;
• - Capable of working independently with minimal supervision;
• Supervisory Responsibilities
• - Reports to the Director of Project Controls;
• Working Conditions
• - Light physical effort; may involve lifting/moving light material;
• - Regularly required to sit or stand, bend, and reach;
• - May involve travel for site visits and business needs;
• - Must have a valid driver’s license and be insurable under company policy;