Project Coordinator

Position Summary

The Project Coordinator supports successful execution of customer projects through coordination of project planning, material procurement, scheduling, fabrication readiness, and cross-functional communication. This position serves as a central point of coordination between customers, suppliers, sales, operations, and production to ensure projects move efficiently from order confirmation through delivery. The ideal candidate is organized, customer-focused, and able to balance multiple priorities in a manufacturing environment. This role requires strong communication skills, attention to detail, and the ability to interpret technical requirements while supporting operational execution.

Responsibilities

• Cook up assigned projects from order release through completion, monitoring progress, managing scope, schedule, material changes, and maintaining accurate project documentation while proactively identifying and escalating risks
• Lead material planning and procurement by preparing material calculations and master material lists, coordinating supplier quotations, purchase orders, material availability, delivery schedules, and maintaining complete material records
• Provide technical and operational support by reviewing drawings and specifications, performing fabrication calculations, ensuring production readiness, supporting on-time execution, and maintaining organized project files and reporting tools
• Act as the primary liaison between customers, suppliers, sales, and operations, communicating project status, coordinating cross-functional activities, and ensuring customer requirements are aligned with internal stakeholders
• Prepare project status reports for leadership, recommend schedule adjustments and operational improvements, support standard work implementation, and drive continuous improvements in project coordination and tracking processes
• Cook up project priorities within established requirements while demonstrating strong project management, analytical, organizational, communication, and problem-solving skills, with a solid understanding of manufacturing workflows and a commitment to quality and follow-through

Qualifications

• Minimum 2–3 years of advanced administrative, business operations, or executive support experience; degree or equivalent experience in Project Management, Business Administration, Engineering, Supply Chain, or a related field preferred
• Advanced proficiency in Microsoft Office Suite, particularly Excel (formulas, data analysis, trackers, dashboards, and formatting), with experience using ERP/MRP systems for purchasing, inventory control, production planning, and project tracking preferred
• Ability to read, review, and interpret technical/engineering drawings and fabrication specifications; experience with AutoCAD, SolidWorks, or similar CAD software preferred
• Experience coordinating project schedules, including material sourcing, procurement, and purchasing, ideally within stainless steel fabrication or industrial manufacturing
• Strong communication skills with the ability to interact professionally and effectively with customers, suppliers, operations, and sales
• High level of discretion and confidentiality, with the ability to work independently, proactively, and effectively in a fast-paced environment

Benefits

• Competitive base salary
• Comprehensive benefits package including health and dental insurance
• Paid time off and company holidays
• Opportunity to join a growing U.S. operation with strong backing from a global organization
• High level of autonomy and ownership within your territory

Contact

Contact us today by submitting your resume and a brief note outlining your interest in the role. Questions? Please contact Bridget Wilson at careers.usa@butting.com or via LinkedIn.