Project Coordinator

Essential Duties And Responsibilities

• Support Rancho Project Managers and Estimators as needed for the successful completion of their work scope.
• Collaborate with the IT department as needed to support the PM’s and Estimators.
• Partner with the Warehouse regarding any tools or equipment that may have been moved to or may be stored in the Rancho warehouse space.
• Confer with inter-departmental personnel and field forces, representatives of agencies, engineering firms, contractors, developers, manufacturers, and distributors, regarding utility service, supply, or project-related issues.
• Provide internal Project Management / Engineering coordination on design-build projects.
• Aid in the review of project plans and specifications for completeness and accuracy as requested.
• Process Baker Electric field-generated change order requests (Extra Work Order tickets).
• Aid in the pricing of these requests and coordinate with the Project Manager on customer processing.
• Review supplier and subcontractor submittals and shop drawings for conformance to project documents and manage the submittal process, ensuring project deadlines are adhered to.
• Coordinate with suppliers and subcontractors, ensuring submittals are complete and correct before forwarding.
• Maintain and order office supplies, such as printer ink, personnel desk supplies, break room stock, and kitchen supplies for the Rancho office.
• Coordinate all facility maintenance, testing, and repairs through collaboration with the Director of Procurement.
• Monitor and track the seating chart as required, including coordination with the Escondido office for station equipment or lack thereof.
• Provide feedback to leadership on cleaning crew efforts to ensure that all facilities are properly maintained and in clean order.
• Cook key code access, as well as handling of keys for Rancho staff.
• Create panel schedules based on information from project foremen.
• Oversee subcontractor/major material purchase orders throughout the project’s duration.
• Communicate with Foreman, Project Manager, and warehouse the status of this material.
• Ensure the foreman receives a copy of each RFI and periodically forward an updated log to the Foreman. Review the log and flag items that are outstanding or unanswered.
• Responsible for project close-out procedures.
• Facilitate the gathering, assembly, and completion of the Operation and Maintenance Manuals.
• Aid in quantity surveys of electrical drawings in preparation for bids.
• Schedule estimate kickoffs and estimate reviews.
• Generate RFQs for vendors and subcontractors.
• Follow up with vendors and subcontractors to ensure proper coverage on bid day.

  Experience, Education

  • A high school diploma or general education degree (GED) required.
  • 1-3 years of administrative, project coordination, and/or relevant construction coordination experience.
  • Proficiency in MS Office: Excel, Word, Outlook.
  • Proficiency in Bluebeam, ConstructJob, MS Project, or other related Construction Management is a plus.
  • Spectrum program, or equivalent project/accounting software, is a plus.
  • Familiarity with Salesforce and SharePoint/Office 365 is a plus.

    Benefits

    • The starting salary for this opportunity range is listed.
    • Other rewards may include annual bonus eligibility based on company and individual performance, short- and long-term incentives, and program-specific awards.
    • Baker provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, an Employee-Owned Program (ESOP), paid holidays, and paid time off (PTO).
    • A candidate’s salary history will not be used in compensation decisions.
    • Please note that the compensation information is a good-faith estimate for this position. It assumes a rate based on location and experience.

      Employer Acknowledgements

      • Baker Electric is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran.
      • We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.
      • If you are selected for an interview, a Baker Recruiter will contact you directly from our organization with a @baker-electric.com email.