Project Coordinator

About the role

The Project Coordinator role is responsible for supporting Project Managers in execution of automation projects from award kickoff through closure, with significant responsibilities including customer support, project communications, KPI tracking to monitor performance relative to schedule, cost objectives and scope tracking, and assisting with administrative tasks.

Responsibilities

• Supporting Project Managers to follow open equipment projects from customer order through completion
• Cooking critical dates of customer visits, customer part receipt tracking, project team travel, etc.
• Administrative aspects of projects including job closing, milestone payment tracking and invoice preparation
• Aid preparation of project communication materials, gathering data, generating reports, etc.
• Aid in properly maintaining information in project folders
• Working with project managers / department leads and assisting in the tracking of projects
• Verify accuracy of costs charged to projects
• Coordinate with designers/suppliers/purchasing on items such as purchased components, critical long-lead components for accurate delivery dates
• Verify Axis & customer audits / check sheets have been completed at project milestone dates
• Preparation and communication of internal / external project status meetings and escalation of critical issues
• Real-time communication with Axis departments on project developments
• Aid in other projects and departments as needed, including process / costing and design
• Complete “lessons learned” evaluations to help improve on future projects
• Travel to new / kit installations to lead overall project execution requirements / customer satisfaction and support all proposal activities with technical and commercial content
• Manage service orders received by various customers
• Champion Our Operating Principles: You will be expected to actively embody and uphold our ten Operating Principles, which guide us in every action and decision at Axis Automation.

Requirements

• 1-3 years’ experience in engineering / automation a plus.
• Willingness to travel up to 25-50%, including on weekends with advanced notice.
• Background in administrative support.
• Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel)
• Effective verbal and non-verbal communication skills internally and externally.
• Knowledge of project management best practices.
• Financial and analytical proficiency.
• Familiarity with automation project life cycles.
• Ability to stay highly organized and balance multiple tasks simultaneously.
• Ability to problem solve, be adaptable, and be flexible.
• Attention to detail.
• Willingness to travel.
• Risk management and proactive mitigation planning.
• Documentation and reporting skills.

Qualifications

• Education: Bachelor’s degree in Engineering, Automation, or related field preferred.

Skills

• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Basic knowledge of factory automation systems and processes.

Benefits

Axis offers a comprehensive benefits package with no waiting period.