Project Coordinator

About the role

The Project Coordinator supports the planning, execution, and tracking of rail projects at the Newark (EWR) site. This role ensures coordination between project teams, operations, engineering, suppliers, and customers.

Responsibilities

• Assisting Project Managers with project schedules, milestones, and deliverables
• Coordinating project activities across maintenance, engineering, procurement, and operations teams
• Tracking project progress using standard project management tools
• Maintaining project documentation including reports, logs, and registers
• Preparing weekly and monthly status reports
• Cooking meetings and track action items
• Monitoring project budgets and support cost control activities
• Supporting invoicing processes including tracking billable work, preparing invoice documentation, and coordinating with finance and clients for timely billing and payment
• Ensuring compliance with safety, quality, and regulatory standards
• Supporting on-site logistics and operational coordination

Requirements

• Bachelor’s degree in business administration, supply chain, or related field
• 2–5 years of experience in project coordination/planning, or similar role
• Experience in transportation or industrial environments preferred
• Strong organizational and multitasking abilities
• Excellent communication and stakeholder management skills
• Proficiency in SAP/Global System Integrator systems (GSI)
• Proficiency in Microsoft Office tools, primarily Excel
• Knowledge of project management and invoicing processes
• Ability to work in a fast-paced environment

Qualifications

Salary Range: $80,000-$90,000 DOE

Skills

• Passion and attitude
• Business administration, supply chain, or related field
• Project coordination/planning, or similar role
• Transportation or industrial environments
• Organizational and multitasking abilities
• Communication and stakeholder management skills
• SAP/Global System Integrator systems (GSI)
• Microsoft Office tools, primarily Excel
• Project management and invoicing processes
• Fast-paced environment

Benefits

Equal opportunity employer

Pay

$80,000-$90,000 DOE

Schedule

Full-time onsite