Project Controls Specialist

About the role

As a participant of our brand-new graduate program, launching in 2026, you’ll gain hands-on experience across a variety of impactful projects within a global employee-owned company. Mott MacDonald delivers engineering, management, and development services in over 150 countries, with sustainability and innovation at the heart of our work in North America across Buildings, Energy, Transportation, and Water sectors.

Responsibilities

• Assist in development of project WBS, budgets, resource forecasts, risk registers, and standardized internal forms
• Monitor and report on project planned spend, actual spend, and estimate to complete
• Compile data, analyze, and report on project costs, profits, and budget trends
• Perform data validation and quality checks on project expenses and invoices
• Facilitate and support completion of internal quality and reporting requirements
• Initiate and manage purchase orders
• Perform quality checks and facilitate processing of subconsultant invoices; track and monitor subconsultant progress against budgets
• Prepare ad-hoc reports for distribution
• Interact with project managers, invoicers, and accounting team to address project needs and resolve issues
• Collaborate within the Project team, finance department, and Project Controls practice as required
• Provide bid stage proposal support, including assisting in development of fee proposals
• Manage contract amendment process; assist in creating progress trackers, collect and/or develop necessary inputs
• Create and manage scope change documents and track progress
• Attend meetings, prepare meeting notes/minutes, and produce materials for meetings
• Provide timesheet clarification assistance
• Other duties as necessary
• Build connections through our Early Career Professionals Network

Requirements

• Bachelor’s degree in a related field
• Capable of tracking budgets and deliverables against overall project requirements
• Must be able to manage deadlines across multiple projects
• Exceptional organizational skills
• Excellent written and verbal communication skills
• Experience with scheduling software will be advantageous
• Experience with engineering projects preferred

Skills

• Prior experience with Excel, SharePoint, and PowerBI software, including ability to:
  • Create complex formulas to calculate progress and compare various data sets
  • Generate charts and pivot tables to summarize datasets
  • Build simple dashboards to showcase results in an easy-to-follow manner
• Creative thinking skills, with a methodical and pragmatic approach to problem solving
• Proficient communication and presentation skills to engage confidently with clients and colleagues
• Resilient, solution-oriented mindset, with a focus on continuous growth and delivering value
• Ability to build and maintain relationships and rapport with internal and external stakeholders
• Collaborative spirit and commitment to teamwork

Benefits

• Best-in-class learning and development initiatives
• Dedicated mentorship program
• Network of Employee Resource Groups
• Opportunities for excellence every day
• Comprehensive benefit package including:
  • 401k
  • Medical, dental, and vision insurance
  • Short-term/long-term disability
  • Paid holidays and PTO
  • Parental leave
  • Company-paid life insurance
• Personal and group performance bonuses

Pay

The expected salary for this position is $70,000 - $86,000.

Schedule

• Hybrid working policy requiring a minimum of three days per week in the office
• Part-time work pattern

This position is located in New York, NY. You must be able to reliably commute to our office in this location.