Project Controls Specialist

About the role

Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. The Project Controls Specialist (PCS) supports the successful delivery of projects through the application of core project controls practices.

Responsibilities

• Participates as a full member of HCP’s professional team in the delivery of all projects.
• Supports the HCP Project Management and Controls team in ensuring successful project delivery.
• Maintains project budgets, forecasts, cashflows and total project cost information within Excel and University systems.
• Reviews and processes commitments, invoices, requisitions, change orders, allowances, and contingencies with established procedures and systems.
• Affords support to estimate reviews and bid leveling efforts.
• Supports project set up, capital planning, claim review, and project recovery efforts.
• Performs cost reconciliation and reclassification activities.
• Affords support to project funding activities.
• Assists with project schedule reviews.
• Tracks participation and other project metrics to support project requirements.
• Collects, analyzes, and reports project controls data to support project and organizational decision-making.
• Manages assigned trackers, records, and shared mailboxes.
• Affords support to development and maintenance of Project Controls standards, procedures, templates and databases.
• Affords support to evaluation, maintenance, and support of systems.
• Ensures integrity of project cost and schedule data.
• Ensures adherence to contracts and University Policy.
• Affords support to HCP, client, and University reporting requirements.
• Participates in project meetings and internal department activities as required.
• Contributes to HCP's professional community by sharing knowledge, supporting team initiatives, and promoting best practices.
• Continues professional growth and development across core project controls disciplines.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree required, or 4 years of equivalent combination of education and relevant experience in construction project controls, project management, construction management, engineering, architecture, or related field.
• Additional Qualifications and Skills:
• Fundamental understanding of project control principles and project monitoring practices.
• Demonstrated experience supporting capital project delivery, project controls, construction, cost management, scheduling, or related disciplines.
• Working knowledge of project controls systems, reporting tools, and capital project processes.
• Ability to analyze information, identify routine issues, and apply sound judgement to determine escalation when appropriate.
• Ability to apply basic analytical thinking to improve accuracy and efficiency.
• Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment.
• Effective written and verbal communication skills.
• Ability to work collaboratively in a dynamic team environment.
• Demonstrated willingness to learn new processes, systems, and project controls practices.
• Ability to independently perform core activities with guidance as needed.
• Ability to support projects with increasing levels of responsibility and autonomy.
• Demonstrates professionalism and dependability in interactions with peers and project teams.
• Demonstrated flexibility and creativity in finding mutually agreeable solutions within project constraints.
• Proficiency with Microsoft Office products, particularly Excel.
• Commitment to fostering an environment of teamwork, excellence, respect, accountability, inclusion, and diversity.