Project Controls Manager / HPM

About the role

The Project Controls Manager manages, integrates, coordinates, and reviews the work of the Project Controls group to develop, implement, reconcile, and maintain valuable program control databases and reports. This person is key and will be overseeing and responsible for budget, schedule, document and change management, cost, and schedule risk analysis, cash‑flow analysis, and developing historical cost data for benchmarking purposes. The role also monitors and coordinates the execution of services and processes relating to client‑contracted agreements for project controls and consulting services. Travel up to 20 % of the time may be required.

Responsibilities

• Coordinate and provide leadership to the Project Management Team and other staff to establish and maintain a structure for project control tools.
• Gather and track quality data used for budgets, contracts, change orders, trends and actual costs.
• Oversee the development, implementation, and maintenance of the management reporting database for producing program controls reports.
• Develop regular and timely reporting of project progress to advise of any conditions that would affect timelines or costs.
• Maintain project reports as dictated by the project and contractual obligations, reviewing, evaluating, and recommending changes to project documents as required.
• Provide input in establishing a master program schedule to ensure the project is completed within agreed‑upon time and cost constraints.
• Develop and maintain program controls procedures consistent with HPM and client needs.
• Provide program data and reports to various stakeholders including bond oversight committee and district leadership.
• Stay current with program‑eligible funding sources.
• Provide cash‑flow projections and forecasts to assist in managing available capital.
• Support hands‑on project controls work on complex and challenging projects, including in‑process projects, kick‑off of projects, and other project work as required.
• Develop and produce weekly, monthly, and special reports for the client and PM staff to monitor progress and status, including input from contractors.
• Support claims and variance analysis reporting using MS Project, Access, Primavera, and Excel.
• Prepare reports for clients containing technical analysis of contract timelines, site inspections, and other information.
• Present and discuss findings with the PM team and client with clear, concise, logical articulation.
• Provide monthly contract project status report (cost, schedule, risk and manpower).
• Manage the project change control process and assist with the schedule baseline and current budget to reflect approved changes.
• Clearly communicate financial status and schedule details from multiple construction sites to project managers.
• Ensure program schedules are reviewed for contract progress, warning signs, critical‑path identification, and alignment between contract cost and schedule.
• Ensure the project close‑out process—including closing contracts, finalizing schedule, and reconciling schedule/cost performance against baseline—is executed in a timely manner.
• Update the program schedule while maintaining logic to the master control schedule.
• Ensure utilization and maintenance of historical cost databases through input of budgets, commitments, work‑in‑place, invoices, and forecasts.
• Conduct accrual analyses and coordinate with payment‑processing teams to track vendor‑payment status.
• Review invoices versus contractually agreed terms and conditions.
• Support project teams in planning and execution phases, defining project‑controls staffing requirements and providing specialized training as needed.
• Support the initial formalization of a project‑controls function for large design projects, assessing capabilities, assigning roles, and deploying uniform procedures and practices.
• Support a collective project‑controls resource‑management approach, assessing and tracking existing staff, assigning staff to projects, developing growth plans, and identifying development opportunities.
• Lead or support scope change control, change management, claims management, and overall commercial management of complex major projects.
• Work with project managers, project‑controls staff, and business‑unit leaders to articulate the role of project controls across the enterprise and identify improvement opportunities.
• Assist in initiatives for standardization of processes and tools, participate in deployment and evolution of standard HPM solutions, network with the HPM project‑controls community, and develop best practices.

Requirements

• Bachelor’s degree in Engineering, Architecture, Construction Management, Business, Building Science, Accounting, Finance, or a related field (preferred).
• 10‑15 years of extensive project‑management experience in large, complex facility construction, with on‑site experience managing new construction and renovation of existing assets.
• Strong leadership, communication, and problem‑solving skills.
• Advanced knowledge of budgeting, accounting, procurement, and contract‑management principles and practices for construction projects.
• Strong analytical skills for estimate analysis, bid evaluations, budget monitoring, cash‑flow analysis, risk analysis, and benchmarking project cost.
• Proficiency in MS Office and scheduling software such as Suretrak, Microsoft Project, Primavera P6, Plan Grid, Revit, VICO, or equivalent.
• Valid driver’s license required.

Preferred Qualifications

• Experience working in a consultancy or owner organization is an asset.
• Ability to develop and maintain positive, cooperative, team‑oriented relationships with co‑workers, supervisors, managers, clients, and others.
• Ability to efficiently and effectively handle multiple and shifting priorities.
• Strong customer‑service orientation; assess customer needs and ensure delivery/receipt of service when appropriate.

Physical Demands and Working Environment

• Environment: work is performed primarily in a standard office setting with extensive public contact and frequent interruptions.
• Physical: ability to stand or sit for prolonged periods; occasional stoop, bend, kneel, crouch, reach, twist; lift, carry, push, or pull light to moderate loads up