Project Controls Manager

About the role

Join an international fire, HVAC, and security equipment company as a Project Controls Manager. This is a contract position requiring on-site presence. The role demands experience in construction, technical expertise in HVAC, plumbing, electrical, and mechanical systems, as well as proficiency with Client and CMMS/QFM platforms. Strong leadership and workforce management skills for both union and non-union staff are essential, along with excellent organization, problem-solving, and communication abilities. Candidates must have experience with regulatory compliance, QA/QC, safety management, and contract administration, including the ability to review technical documentation, interpret contract provisions, lead process improvements, and manage teams in a unionized environment. High initiative and the ability to work independently with minimal oversight are required. Proven experience in facility/project controls management within large, unionized environments such as transportation hubs, stations, hospitals, or large commercial buildings is necessary. CMMS/Client experience and a strong understanding of building systems and regulatory frameworks are expected. Effective team leadership, union negotiations, and frontline workforce supervision are essential, as is demonstrated ability to coordinate multi-stakeholder projects, manage contractors, and communicate effectively across organizational levels. Experience with safety enforcement, documentation, and incident management is preferred.

Requirements

• Construction industry experience
• Technical expertise in HVAC, plumbing, electrical, and mechanical systems
• Proficiency with Client and CMMS/QFM platforms
• Strong leadership and workforce management for union and non-union staff
• Excellent organization, problem-solving, and communication skills
• Experience with regulatory compliance, QA/QC, safety management, and contract administration
• Ability to review technical documentation, interpret contract provisions, lead process improvements, and manage teams in a unionized environment
• High initiative; able to work independently with minimal oversight
• Proven facility/project controls management experience in large, unionized environments (transportation hubs, stations, hospitals, large commercial buildings)
• CMMS/Client experience and strong understanding of building systems and regulatory frameworks
• Effective team leadership, union negotiations, and frontline workforce supervision
• Demonstrated ability to coordinate multi-stakeholder projects, manage contractors, and communicate across levels
• Experience with safety enforcement, documentation, and incident management (preferred)

Qualifications

• FMP (Facility Management Professional), PMP (Project Management Professional), or LEED certification
• HVAC experience (preferred)

Responsibilities

• Responsible for operational coordination, technical oversight, and workforce management for all facility maintenance and work order activities at the customer site
• Oversee daily operations of site-based Foremen and union Building Operators, ensuring compliance with service level requirements and union agreements
• Coordinate, process, and track all work order requests, maintenance activities, and trouble calls using CMMS/QFM and Building Automation Systems
• Interpret technical drawings, schematics, operational contracts, and regulatory documents
• Assign and schedule work orders, track progress, and oversee final closeout of maintenance tasks
• Enforce site-specific union agreements, regulatory/risk management, safety, environmental, and contractual obligations
• Ensure all documentation (work orders, event reports, incident investigations, and closeouts) is accurate, complete, and timely
• Administer preventive maintenance, asset management, facility optimization, and life cycle planning initiatives
• Provide guidance, direction, and support to Foremen and Building Operators
• Lead safety enforcement, technical and compliance training, hazard assessments, workplace inspections, and incident reporting/resolution
• Foster a culture of continuous process improvement and operational excellence
• Act as primary point of contact for work order coordination between site staff, contractors, helpdesk, and senior leadership
• Participate and lead daily/weekly operational meetings, strategic planning sessions, and cross-functional communications
• Prepare and distribute operational reports (daily, weekly, and monthly)
• Develop, review, and enforce emergency response procedures and disaster recovery plans
• Oversee emergency training, coordinate with site staff, emergency services, and regulatory agencies
• Manage procurement, inventory, consumables, spare parts, and critical maintenance supplies
• Oversee inventory audits, contractor engagements, purchase orders, and ensure stock levels and equipment maintenance
• Create and track workforce schedules and utilization/cost data to optimize staffing and expenses
• Support back-office and helpdesk functions ensuring all site contractual obligations are met