Project Controls Analyst

Primary Responsibilities

• Supports development, maintenance, and quality control of project schedules, including activities, dependencies, milestones, and progress updates
• Aids in the creation and maintenance of cost- and resource-loaded schedules in PMO systems such as Oracle Primavera Cloud or similar tools
• Monitors project progress against baselines, contractual milestones, and near-term execution plans
• Identifies schedule variances, activity relationships, data quality gaps, and potential risks for review by project managers
• Contributes to recurring deliverables such as schedule updates, progress reports, and short-term lookahead plans

Resource and Risk Management Support

• Maintains structured data related to resource assignments, capacity, and forecasted work
• Supports the preparation and tracking of project risks, including updates, documentation, and visibility of mitigation actions
• Aids in recurring project controls cadences (e.g., resource alignment reviews, risk reviews) by preparing data and supporting follow-up actions

Reporting, Dashboards, and Analytics

• Develops and maintains reports and dashboards to provide visibility into schedule performance, resource utilization, and risk exposure
• Utilizes tools such as Power BI, Excel, and SharePoint to structure and analyze project data
• Supports identification of trends, performance issues, and emerging risks through data analysis
• Ensures reporting outputs are accurate, consistent, and aligned with management needs

Automation and Continuous Improvement

• Identifies opportunities to improve efficiency through automation of recurring reporting and data management tasks
• Supports implementation of workflow automation and structured data processes within the PMO and customer support environments
• Contributes to early-stage use of AI-supported tools for reporting, data validation, and information retrieval, under guidance

PMO Systems and Operational Support

• Supports adoption, administration, and effective use of PMO tools related to scheduling, reporting, and project controls
• Contributes to improvement initiatives involving business systems that impact project delivery and performance visibility
• Provides operational support for project documentation, data organization, and reporting inputs as needed

Core Competencies & KSAs

• Project Controls Discipline: Applies structured approaches to managing schedules, data, and project information
• Analytical Thinking: Interprets data, identifies inconsistencies, and supports practical decision-making
• Attention to Detail: Ensures accuracy, completeness, and traceability of project data and reporting outputs
• Digital Fluency: Effectively uses and learns PMO tools, dashboards, and data systems
• Communication: Clearly communicates project status, data insights, and issues to stakeholders
• Collaboration: Works effectively with project managers, engineers, and cross-functional teams
• Ownership and Accountability: Maintains reliable data and follows through on deliverables and updates
• Continuous Improvement Orientation: Identifies opportunities to improve processes, data quality, and reporting efficiency

Minimum Qualifications

• Bachelor’s degree in business analytics, information systems, engineering management, project management, data analytics, or a related field
• A minimum of three years of experience in foundational understanding of project management, scheduling, or data analysis concepts
• Experience working with structured data, spreadsheets, or reporting tools
• Strong analytical and problem-solving skills
• Ability to communicate clearly in both written and verbal formats
• Ability to manage multiple tasks and maintain organized, accurate information
• Willingness to learn project controls practices, PMO tools, and data systems

Preferred Qualifications

• Exposure to project controls tools such as Oracle Primavera Cloud, Primavera P6, or Microsoft Project
• Experience with Power BI, Excel-based reporting, and data visualization
• Experience with AI-powered project management tools and low-code automation
• Familiarity with workflow automation tools such as Power Automate or similar platforms
• Academic or internship experience involving project scheduling, reporting, or analytics
• Interest in infrastructure, intelligent transportation systems, or technology-enabled project delivery