Project Control Document Administrator

Primary location: Long Bridge Project, Crystal City, VA. Travel to the project site is required. This is a safety-sensitive position requiring work on construction sites with various safety hazards inherent in heavy construction. Subject to drug testing and compliance policies associated with our status as a Federal Contractor.

About the role

We are seeking a Project Document Control Administrator to join our Wagman Heavy Civil, Inc. team. Reporting to Project Supervision, this role assists the entire project team with project documentation, including organizing and processing a variety of company and owner documents for a large design-build construction project. This position supports the completion of the Long Bridge construction project and helps ensure all plans move forward to meet projected deadlines.

Responsibilities

• Organize and process company and owner documents, including designer documents, design changes, transmittals, submittals, RFIs, and manage multiple tasks with shifting priorities and deadlines.
• Manage the Kahua Document Control system and ensure version control of design drawings and specifications to prevent outdated information from being used.
• Coordinate and follow up on various documents with owners, contractors, home office support departments, and field personnel.
• Provide training and assistance to field supervisors and office staff on document flow, procedures, employee sign-up documents, and payroll record reviews.
• Handle varied responsibilities encompassing projects from beginning to end and perform additional assignments as directed by supervisors.

Requirements

• Bachelor’s degree or 5 years of related office management experience.
• Minimum of 5 years of office management experience.
• Proficiency in Microsoft Excel, Word, and electronic document management systems such as Kahua, Procure, or Aconex (experience with additional software and prior work in construction is preferred).
• Valid driver’s license and reliable transportation.
• Excellent verbal and written communication skills.
• Strong prioritization, organizational skills, and attention to detail.

Physical Requirements

• Must be able to lift up to 30 pounds from ground level to waist level.
• Must be able to bend, squat, and kneel occasionally throughout a scheduled work shift.
• Must be able to climb ladders.
• Continuous standing and walking required throughout a scheduled work shift.
• Must be able to perform simple grasping and fine manipulation tasks with both hands.
• Must be able to work outdoors in wet, muddy, cold, hot, and humid weather.
• Acceptable corrected vision (in both eyes) and hearing required.

Benefits

• Comprehensive medical, vision, and dental insurance.
• Flexible Spending Accounts for healthcare and dependent care.
• Company-paid disability and life insurance.
• Wellness programs and incentives, including orthopedic care.
• 401(k) Retirement Plan with company matching contribution.
• Tuition reimbursement and training & development opportunities.
• Employee Assistance Program and adoption assistance.
• 8 paid holidays and paid time off.

About Wagman

Wagman is a multi-faceted construction firm with operations in heavy civil, general construction, and geotechnical construction services. Founded in 1902, Wagman is a fourth-generation family-owned company with offices in Pennsylvania and Virginia. Wagman Heavy Civil Inc. is a nationally recognized leader in design-build, infrastructure, marine construction, modified concrete, grooving and grinding, and geotechnical construction services.

Wagman’s core values—integrity, mutual respect, safety, innovation, sense of urgency, and community—guide every decision and plan. The company is committed to cultivating a diverse and inclusive workforce, fostering a sense of belonging, and providing equal and equitable opportunities for all employees.