Project Clerk

About the role

The Project Clerk provides essential administrative and clerical support to the underground mining project team. This role ensures accurate documentation, compliance with reporting requirements, and efficient communication between site personnel, contractors, and management.

Responsibilities

• Maintain and update daily production reports, shift logs, and project documentation.
• Track underground activities including drilling, blasting, mucking, ground support, and haulage progress.
• File, archive, and manage both electronic and hard-copy records in compliance with company and client requirements.
• Aid Project Manager and Supervisors with administrative tasks such as scheduling, correspondence, and report preparation.
• Cook up distribution of safety bulletins, operational notices, and compliance documentation.
• Support KPI tracking (productivity, safety, quality control) by collecting and compiling data.
• Maintain training records, certifications, and site access compliance for all underground personnel.
• Prepare and distribute daily/weekly/monthly safety reports and compliance documents.
• Support incident/accident reporting by organizing records and ensuring documentation accuracy.
• Aid procurement and logistics by assisting with inventory tracking, requisitions, and purchase order processing for materials and supplies.
• Communicate and coordinate with various departments at Corporate and Shared Services.
• Compile meeting minutes and distribute action items to responsible parties.
• Aid in organizing site meetings, training sessions, and project updates.
• Review time sheets and time cards for all employees.
• Maintain and track Organizational Chart.
• Aid with travel and expense reporting.
• Ensure timely communication to and from Corporate Human Resources on administrative HR and payroll issues.
• Aid project management with recruiting and hiring, with Oracle Fusion HCM.
• Participate in assigned tasks related to recruiting, onboarding, hiring, employment, offboarding, communications, benefit inquiries, and other HR and Payroll related functions.
• Aid employees with Oracle Fusion HCM and ERP Training and use.
• Aid in ensuring communication of HR and Payroll related issues, functions, and notices are provided and coordinated between project and corporate HR and Shared services.

Qualifications

• High School Graduate or equivalent.
• 2–3 years of clerical, administrative, or project support experience (mining, construction, or heavy industry preferred).
• Strong computer skills (Microsoft Office Suite, SharePoint, project management and HCM/ERP systems).
• Excellent attention to detail, organization, and time-management skills.
• Familiarity with underground mining terminology, processes, and reporting requirements is an asset.
• Strong interpersonal and communication skills to work effectively with diverse teams in a fast-paced environment.
• Excellent customer service skills.
• Ability to adapt to change.
• Ability to work under pressure of fluctuating volume of demands.
• Ability to multitask and work effectively.
• Ability to prioritize and organize multiple requests.

Requirements

• Ability to pass background clearance check, drug screening and physical.
• Ability to understand and follow verbal and written instructions.
• Ability to prepare written reports and correspondence.
• Ability to effectively communicate verbally and in writing.
• Ability to work in a team environment with minimal supervision.
• High level of attention to detail, neatness and accuracy.
• Ability to work both independently and collaboratively.