Project Associate, Due Diligence

About the role

The Project Associate will organize field paperwork and create and revise technical documents including, but not limited to, specifications, plans, drawings, or various reports. This position is detail oriented.

Responsibilities

• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based on updated information from the client, contractor, and/or field staff.
• Collect, digitize, and organize field paperwork.
• Write and edit technical documents including letters and reports.
• Write and edit procedural documentation such as specifications and work plans.
• Work with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Participate in projects including worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Plan writing processes and adhere to budgets, timelines, and deadlines.
• Create PDF plans using existing templates and client guidelines.
• Create and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client databases.
• Track the progress of jobs in real time.
• Correlate field paperwork.
• Perform other related duties as assigned.

Requirements

• 2 years of related experience.
• Experience in collection, digitization, and organization of field paperwork.
• Experience writing and editing technical documents including letters and reports.
• Experience writing and editing procedural documentation such as specifications and work plans.
• Ability to work with project managers and field staff to learn about specific products or processes.
• Ability to research applicable environmental regulations and previous documents to complete current projects.
• Experience with projects including worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Ability to plan writing processes and adhere to budgets, timelines, and deadlines.
• Ability to create PDF plans using existing templates and client guidelines.
• Ability to create and edit Google spreadsheets.
• Ability to gather feedback from clients and managers to improve technical documents.
• Ability to enter data into client databases.
• Ability to track the progress of jobs in real time.
• Ability to correlate field paperwork.

Knowledge & Skills

• Experience in providing reliable work product review as assigned.
• Ability to communicate effectively (written and verbal) with co-workers, supervisors, clients, subcontractors, and vendors as assigned.
• Strong communication and organizational skills.
• Strong analytical and problem-solving skills.
• Demonstrated self-awareness and flexibility in working with a variety of personalities and work styles (colleagues, clients, assigned supervisors).
• Ability to handle multiple priorities and perform consistently and positively under high stress conditions.

Pay

The pay range for this role is:

• $47,000.00 – $127,000.00 USD annually (Geographical Tier AA – Sample Locations: NY Metro, San Francisco, San Jose, Seattle)
• $43,200.00 – $118,000.00 USD annually (Geographical Tier A – Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)
• $40,000.00 – $108,000.00 USD annually (Geographical Tier B – Sample Locations: Baltimore, Chicago, Anchorage, Portland)
• $38,200.00 – $98,000.00 USD annually (Geographical Tier C – Sample Locations: Atlanta, Charlotte, Cincinnati, Miami)

Benefits

• Base salary plus a performance-based discretionary bonus program.
• Multiple healthcare and dental plan options.
• Company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage.
• 401(k) plan with immediate matching and full vesting.
• Flexible Spending Accounts.
• Employee Assistance Program.
• Generous paid time off program including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).