Project Assistant (Remote)
Da Vinci Software · Rochester, MN · 2 wk ago
AdministrativeFull-time
About the role
A Project Assistant works under a Project Manager and assists in the planning and execution of projects, focusing on project coordination support for Complex Change Requests (CCRs) within Clinical Systems Operations/Clinical Systems Strategy PMO. These requests do not meet formal project criteria but require structured coordination, including intake validation, scoping, timeline development, deliverable tracking, meeting documentation, stakeholder communication, risk escalation, and follow-through.
The role involves coordinating across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution and alignment between technical teams and practice requesters.
Responsibilities
- Provide project coordination support for Complex Change Requests (CCRs).
- Assist with intake validation, scoping, and timeline development.
- Track deliverables and document meetings.
- Facilitate stakeholder communication and escalate risks as needed.
- Coordinate across multiple teams (Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations).
- Ensure alignment between technical teams and practice requesters.
Requirements
- Associate’s degree in business, healthcare, finance, or a related field.
- Minimum of 3 years of business experience, including participation on a project team.
Skills
- Strong coordination and organizational skills.
- Experience managing timelines, deliverables, follow-up items, and meeting documentation.
- Ability to communicate clearly with stakeholders.
- Comfort working across multiple teams.
- Attention to detail.
- Ability to track work in structured systems.
Preferred Qualifications
- Experience in healthcare operations, clinical systems, project coordination, change request coordination, or PMO environments.
- Familiarity with Epic-related workflows, ServiceNow, Clarity, or similar tracking tools.
- Experience supporting cross-functional technology or workflow optimization initiatives.
- Exposure to AI, automation, or digital health initiatives.
Location: Remote
Employment type: W2 Only