Project Assistant - Legal Services

About the role

This permanent part-time position assists the Legal Services Coordinator with administrative tasks, case management support, and community outreach to connect residents with legal resources and immigration services.

Responsibilities

• Assist with maintaining and updating the case management log, tracking system, and case notes in the Somerville Hub
• Scan and submit completed intake forms to the Legal Services Coordinator, Immigration Policy Analyst, Director, and contracted legal services vendors
• Log intake information accurately and in a timely manner
• Schedule appointments and assist with follow-up communications with clients and legal service providers
• Format information provided by the Legal Services Coordinator and Immigration Policy Analyst into culturally and linguistically responsive outreach materials, including flyers and informational materials
• Format information into reports and presentation materials as needed
• Coordinate logistics for community education workshops, "Know Your Rights" presentations, and tabling at community events
• Support community outreach efforts through tabling, office hours, flyer posting, door-knocking, and other engagement methods
• Attend regular staff meetings, trainings, and other meetings as requested
• Maintain the highest standards of confidentiality and handle sensitive information with discretion
• Evening and weekend hours may be required to maximize community engagement

Requirements

• Bachelor’s Degree and 1 year of experience in immigration law or related immigration legal services work, such as working at an organization that provides immigration legal aid; or any equivalent combination of education, training, and experience
• Strong commitment to social justice and equitable access to legal services
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Google Suite, and basic database management
• Knowledge of immigrant rights, immigration resources, and community-based legal service providers across Massachusetts preferred
• Understanding of barriers faced by marginalized communities in accessing legal services
• Ability to work independently and collaboratively within a multicultural team
• Ability to handle sensitive and confidential information with discretion and professionalism
• Ability to format information into clear, accessible materials for diverse audiences
• Creative and detail-oriented approach to administrative tasks and outreach efforts
• Strong interpersonal skills and communication skills, with ability to engage respectfully with diverse community members
• Strong listening skills and ability to ask questions
• Fluency in any of Somerville’s top three spoken languages preferred (Spanish, Portuguese, and Haitian Kreyol)
• Assessment and problem-solving skills
• Demonstrated organizational and time management skills
• Comfortable with community-based outreach methods including tabling and public engagement
• Excellent written communication skills for formatting outreach materials and reports

Work Environment

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours to attend evening meetings or complete work assignments.

Physical and Mental Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills.
• Visual Skills: Visual demands require constantly reading documents for general understanding and analytical purposes.

Pay

$25.00/hour, not benefits-eligible.

Schedule

Part-time, up to 19 hours per week.