Project and Operations Coordinator, AI Initiatives

Essential Functions

• Coordinates planning and logistics for meetings and events in the Impact Lab and Navigator initiatives.
• Engages in professional, helpful, and accurate verbal and written communication with multiple constituencies.
• Affords administrative and logistical support for the Impact Lab’s student recruitment and admissions, client recruitment, and final project delivery.
• Supports faculty, students, and staff as they develop foundational AI skills and build AI solutions for clients.
• Maintains project tracking systems and milestone schedules.
• Serves as a point of contact for external partners and internal university clients.
• Assists with budget oversight by reviewing, tracking, and approving expenses.
• Processes the purchase of supplies and equipment, travel reimbursements, invoices, and student awards.
• Produces and distributes flyers, application forms, and other public-facing communications.
• Updates and maintains the program’s website and social media presence.
• Supports advertising and promotional activities to recruit faculty, students, and clients.

Required Education, Knowledge, Skills, Abilities

• Bachelor’s degree or high school graduate with 3–5 years of related experience, or an equivalent combination of education and experience.
• Strong organizational and time management skills, with the ability to multi-task and meet deadlines.
• Proficiency in MS Office, Google Docs, and web content management systems like WordPress.
• Ability to manage sensitive information and maintain confidentiality.
• Demonstrated ability to research and resolve administrative or operational problems.

Preferred Education, Knowledge, Skills, Abilities

• BA/BS degree strongly preferred.
• Familiarity with generative AI tools.
• Familiarity with WorkDay software and project management tools.