Project Administrator - St. Louis, MO

About the role

The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized.

Responsibilities

• Set up and management of Project Management website (Procore)
• Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline
• Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request
• Create document logs for contracts
• Assist project team with submittal and material delivery log upload and updates, dunning letters
• Subcontractor change order processing and tracking
• Assist with subcontractor insurance tracking
• Finalize Owner contracts and Owner change orders through AIA software
• Distribute Raving Fans surveys to clients and executives
• Support with receiving/organizing closeout documentation and submitting to client
• Review and submit expense reports for Project Management and Project Services Group personnel
• Track certified payroll
• Site office/trailer setup, order office supplies, shipping labels upon request
• Provide assistance with conference call setup, notification, calendar events
• Aid in meeting and event preparation, scheduling, and meeting minutes
• General administrative support of project team members

Key Skills

• Outstanding attention to detail and an ability to prioritize and work on multiple tasks
• Proactive, self-motivated, innovative, collaborative, problem solver
• Proven ability to excel in a fast-paced environment
• Strong team player with a positive attitude
• Strong written and oral communication skills

Required Experience

• A bachelor's degree in a relevant field
• Proficient in Timberline PM software
• Proficient in Procore, or similar program
• Proficient in DocuSign
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)