Project Administrator - Houston, TX (77081) On-site Five Days a Week

About the role

As a Project Administrator, you will provide all administrative support to the Project Managers.

Responsibilities

• Create and maintain project files for multiple projects
• Support the Project Manager by maintaining all copies of contracts, purchase orders, change orders, and other documentation in the project files and electronically
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis, ensuring all cost codes are correct
• Support the field staff with orders and communication needs
• Maintain purchase order/contract log for assigned projects and send all copies of signed contracts, purchase orders and change orders to the Field Superintendent
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports

Requirements

• 3 years of experience with providing support within the construction industry, specifically accounts payable support
• 3 years of experience with AIA contract documents, preferred
• Organizational skills to handle/process multiple projects/tasks
• Ability to work with tight deadlines
• Strong Microsoft Office skills
• Ability to follow instructions and complete assignments independently
• Strong customer service skills

About the company

Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country. Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents.

Benefits

• Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
• 401(k) Savings Plan (4% employer match; 100% vested immediately)
• Company paid life insurance (1x base salary)
• Paid Time Off package with a carryover provision
• Training and career development opportunities
• Company Apparel Store allowance