Project Administrator- Core
About the role
Join us as a Project Administrator in Louisville, KY, Service group. Be a part of our mission to create comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation.
Responsibilities
- Coordinates with cross-functional team members to ensure the accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports;
- Initiates invoicing for completed work;
- Prepares payroll documentation while managing technician applied and unapplied time;
- Generates, interprets, and prints various assigned reports;
- Maintains invoicing process and coordinate format, layout, attachments, and mailing with Shared Financial Services;
- Reviews billing backlog and coordinates/communicates with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
Requirements
- One-year certificate from college or technical school; or three (3) plus years of related experience and/ or training; or equivalent combination of education and experience.
- Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
- Familiarity with the operation of HVAC Systems preferred, not required.
- Flexibility to work overtime/ weekends, as required.
Qualifications
- Strong communication skills;
- Proactive approach with willingness to work independently as well as part of a team.
Skills
- Strong organizational and time management skills;
- Ability to work independently and as part of a team;
- Proficiency in Microsoft Office applications;
- Experience with project management software;
- Basic understanding of HVAC systems (preferred but not required).
Benefits
Annual Base Salary Range: $54,751.66 - $76,929.99
Compensation Type: Exceptional Hourly Incentive Eligible
No Sales Commission Eligible
Disclaimers: Benefits may vary depending on the region, business alignment, union involvement, and employee status. Safety Sensitive Role: No
Pay
Annual Base Salary Range: $54,751.66 - $76,929.99
Schedule
Monday to Thursday, work onsite with your colleagues.
Fridays, choose your work location, balancing what your work requires.
Company Information
We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.