Project Administrator - CORE

About the role

The Project Administrator – CORE is responsible for managing project timelines and internal deliverables related to the CORE by Houston Food Bank (CORE). The role collaborates with all departments and task owners throughout Houston Food Bank (HFB).

Responsibilities

• Cross-functional project coordination and documentation related to the CORE facility and transition.
• Create and maintain detailed project plans, timelines, trackers, status updates, and risk logs.
• Identify operational inter/intra dependencies, potential disruptions, and transition risks, and develop mitigation strategies.
• Coordinate and facilitate regular readiness meetings with internal stakeholders.
• Track project deliverables and ensure assigned tasks are completed on time and in alignment with broader organizational priorities, transition goals, and timelines.
• Develop communication tools and reporting materials to keep leadership informed of transition progress, decision points, risks, and resource needs.
• Prepare presentations and reports for the Building Committee and Board of Directors.
• Attend and/or host relevant meetings, document key takeaways, adhere to deadlines, and participate in advancing project objectives.

Requirements

• Bachelor's degree from an accredited four-year college or university in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience.
• 5 years of experience coordinating large-scale/multi-faceted projects.
• Proven track record of leading through influence throughout all levels within an organization.
• Solid understanding of business process principles.
• Plus 3-5 years of direct senior-level administrative support experience or extensive exposure to C-Suite protocols and executive meeting etiquette, including capturing meeting minutes.
• Working knowledge of HFB strongly preferred.
• Project Manager Professional (PMP) Certification preferred.

Qualifications

• Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook, Google Sheets, and Docusign.
• Working knowledge of Artificial Intelligence (AI) platforms and programs.
• Proactive, meticulous attention to detail, strong judgment, and decision-making skills, and forward-thinking.
• Excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English.
• Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership.
• Strong analytical and problem-solving skills.
• Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership.
• High attention to integrity, ethics, and sensitivity, particularly regarding confidential information.

Skills

• Proactive, meticulous attention to detail, strong judgment, and decision-making skills, and forward-thinking.
• Excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English.
• Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership.
• Strong analytical and problem-solving skills.
• Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership.
• High attention to integrity, ethics, and sensitivity, particularly regarding confidential information.

Benefits

Not specified.

Pay

$55,000 - $68,750

Schedule

Not specified.