Project Administrator

About the role

The Project Administrator provides administrative and operational support for construction projects from contract award through completion, working closely with project managers, superintendents, field personnel, and customers.

Responsibilities

• Manage full project setup including job creation, budgets, and internal file structure
• Customer/site creation and clean data verification
• Oversee contract document preparation, review, and execution tracking
• Manage certificates of insurance, lien waivers, and OCIP documentation
• Handle all billing types including time and material, single, multi, and combo
• Maintain customer invoicing portals and ensure data accuracy
• Customer portal access setup and maintenance
• Prepare and maintain project documentation, submittals, contracts, change orders, invoices, and project correspondence
• Manage change orders, WIP reporting, and collections
• Collections and monthly aging reports
• Process weekly payroll and prepare and submit certified payroll reports
• Conduct payroll and hour tracking functions
• Coordinate certified payroll and industry fund reporting
• Track employee hours and job progress
• Assist with project billing, pay applications, and accounts receivable
• Maintain accurate project and compliance records
• Communicate with general contractors and field employees
• Support project managers and sales with back-of-house documentation and software processes
• Support closeout activities
• Answer phones and route calls
• Complete special projects as required
• Offer suggestions and solutions on improving efficiency of general office procedures
• Other duties as assigned

Qualifications

• At least two years of construction administrative experience is required
• Familiarity with billing and compliance processes
• Excellent computer skills with working knowledge of business software applications
• Effective and good communication skills, both written and verbal, is vital
• Able to function and thrive in a fast-paced environment
• Strong attention to detail and time management
• Puts forth a courteous, friendly, helpful attitude at all times
• Ability to pass a drug screen test and background check

Pay

The salary range for this position is $25.00-$32.00 per hour depending on experience.