Project Administrator

Texas A&M University System Offices, located in Fort Worth, Texas, is part of one of the largest systems of higher education in the nation, comprising 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth, and the Texas A&M - RELLIS Campus. The System’s mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

About the role

Reporting to the Director of Facilities Administration, the Project Administrator provides administrative and business operations support, including department operations, processes, coordination, and management of campus-wide Real Estate and Facilities activities.

Responsibilities

• Provides program task management support in operations maintenance, construction, and renovation of campus infrastructure, including finance, document records, archiving, procurement, workflow, and compliance.
• Prepares department process maps, program user guides, and presentation materials such as workflow creation, source referencing, and document writing.
• Supports administrative and operational functions for enterprise and Integrated Workplace Management Systems.
• Directly monitors the development and management of Facilities Administration’s special projects, research, activities, and schedules.
• Assists in the oversight of Real Estate and Facilities functional programs compliance and implementation issues related to budget, procurement, and contract management.
• Conducts research, audits, and prepares analytical schedules and reports regarding the responsibilities of Facilities Administration functional programs.
• Liaises and coordinates with related departments.
• Coordinates office workflows, provides administrative support, and assists with staff development and training.
• Addresses common process questions and issues.
• Reviews projects and contracts for compliance and takes appropriate actions to resolve discrepancies.
• Assists in the preparation of progress reports for the Board of Regents.
• Other duties as assigned.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience in essential duties and responsibilities.

Skills

• Knowledge of project management, workflow creation, and process mapping.
• Skilled in excellent customer service and interpersonal relationships.
• Skilled using computerized applications and enterprise systems, including word processing, spreadsheet, and presentation software.
• Ability to research, analyze, and solve problems.
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume.
• Ability to multi-task and work cooperatively with others.

Preferred Qualifications

• Proven experience working in a real estate and facilities environment.
• Proven experience working in a higher-education environment.

Benefits

• Competitive health benefits.
• Paid vacation, sick leave, and holidays.
• Defined benefit retirement plan with employer contribution through Teachers Retirement System of Texas (TRS).
• If applicable, defined contribution retirement plan with employer contribution through an approved ORP vendor.
• Additional voluntary tax-deferred annuity (TDA) options.
• Tuition assistance.
• Wellness programs to promote work/life balance.

This is a security-sensitive position restricted to U.S. citizens and legal permanent residents only.