Project Administrator

About the role

The Project Administrator provides administrative support on a daily basis to the project team and others as designated by management.

Responsibilities

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
• Types, faxes, copies, transcribes and distributes project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters
• Maintains and tracks project information in Procore as required
• Follows up with subcontractors regarding project paperwork as needed
• Aids project team with closeout coordination and preparation of O & M Manuals
• Sorts, distributes and follows up with project mail and faxes; prepares outgoing packages and mail to meet daily deadlines
• Orders supplies for project team/office
• Maintains personal, office, and jobsite space (if applicable) in a neat and organized manner
• Sets up project binders and orders project drawings from local printing resources
• Aids in the preparation and distribution of project punchlists
• Archives all project documentation according to Suffolk guidelines
• Participates in project and/or team meetings as needed
• Aids in the daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned

Qualifications

• Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook
• Ability to manage and prioritize tasks/projects with little supervision
• Excellent written and verbal communication skills
• 4-year college degree or equivalent work experience desired
• Construction background preferred, but not necessary
• Professional appearance and manner
• Typing speed minimum of 45-50 wpm
• Positive attitude
• Ability to work independently and as part of a team
• Respect for confidential information; good judgment
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively
• Dedicated and hard-working
• Takes initiative within area of responsibility

Core Values

Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Working Conditions

• While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing.
• The employee is frequently required to stand; walk; and reach with arms and/or hands.
• Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus.
• The employee will spend their time in an office environment with a quiet to moderate noise level.
• Job site walking.