Project Administrator

Title: Project Administrator Reporting to: Office Director Overview Of Role The Project Administrator will be responsible for maintaining an open communication channel between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Project Administrator should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client’s desired project outcome. Essential Functions Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies.Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for paymentCoordinates collection and preparation of project reportingProofreads and corrects reports from staffCoordinate meetings when necessaryData entry and composition of administrative documentationOrder supplies and procurement for jobsitesParticipate in weekly project meetings with design consultants, general contractors, project managers and clientsWork with project managers to develop weekly meeting agendaUses independent judgement and discretion on coordination of assigned construction project.Develop and distribute meeting minutesFollow-up with project team members to ensure timely completion of assigned tasksMonitor project schedules, log and track progress to meet design, construction and other deadlinesDevelop monthly executive summary reports Contributes to team performance by collaboration and effective communication. Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.Adds to team effort by accomplishing other duties as assigned. The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. Two-year degree in project management or a related field. Working experience may substitute for the degree.One to three years’ experience in design and construction or project management preferredSkilled in Microsoft Office, including Word, Excel, Outlook, and PowerPointExcellent writing skillsBasic accounting skills Contract administration experience a plusAbility to work at various job sites. Physical Requirements And Working Conditions Often work in an Indoor office environment. Equipment used includes computers and standard office machines. Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone. May work on site location to include ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary motion and ability to lift 50lbs.May also require:SittingStanding for long periods of timeWalking, carrying, pushing, stooping, crouching, and pulling RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.