Project Administrator

About the Role

The project coordinator performs general project responsibilities in support of the Project Team and assists their division by performing reception and other office duties as needed.

Responsibilities

• Attends the 1-2-3 Go! Kick Off and 3-2-1 Closeout Meeting.
• Gathers information to set up project-specific templates.
• Ensures all applicable subcontractor licensing is current.
• Prepares the Premier payment application with necessary items from the approved sworn statement.
• Creates, requests, and compiles subcontractor waivers for payment applications and check runs.
• Packages owner and subcontractor documents (contracts and change orders) for routing through Procore and DocuSign.
• Requests and compiles closeouts from subcontractors.
• Follows up with subcontractors for unconditional waivers after funds are received.
• Reviews subcontractor waivers for accuracy and requests revisions as needed.
• Reviews documents prior to sending for visual organization and clerical errors.
• Follows up with necessary parties to receive timely responses on urgent or outstanding items.
• Electronically saves completed documents and files them in the appropriate location.
• Assists the project management team with additional tasks as requested.
• Performs related duties as assigned or as the situation dictates.

General Office Responsibilities

• Welcomes clients, guests, and visitors either in person or via telephone.
• Addresses all general office inquiries personally or routes them to other applicable company personnel.
• Receives, sorts, and distributes all mail and deliveries, as well as handles outbound mail/shipments.
• Maintains office space and conference room areas to ensure a professional and organized appearance.
• Demonstrates Premier Values: teamwork, accountability, and integrity.

Requirements

• Consistently exhibits a team-oriented, customer-focused approach with strong attention to detail.
• Knowledge of Microsoft Office Products (Word, Excel, PowerPoint) and Google Chrome.
• Knowledge of the general construction industry and project management.
• Ability to plan and prioritize work autonomously.
• Ability to conduct oneself professionally with both internal and external customers.
• Skilled in communication (both in person and via phone and other media) for information exchange.
• Must be assertive and display a sense of urgency, motivation, confidence, and be a self-starter.
• Ability to fulfill requirements to become a Notary Public.

Pay

$55,000–$60,000 annually plus benefits.