Project Administrator

Overview Who is OHLA USA? We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people! OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities. We currently have an opportunity for a Project Administrator in the Greater Chicago Area. The Project Admin will be responsible for providing administrative support to the project operations team so that they can build a successful project. Responsibilities Payroll time entry, review for all union employeesNew hire document review, entry for all union employeesEEO reporting of minority/female work hours Certified Payroll report submission for both Judlau and subcontractorsInvoice delivery ticket matchingCredit app submissions for vendors we use on the project (if new)Purchase Order/Change Order creationCheck requests outside of typical check runsSubcontractor Approval submissions to OwnersAssist PM with pay estimates from Owners as it relates to calculating subcontractors’ paymentsOffice supply ordering for Judlau field office and Owner field office for the projectGeneral office functions: water delivery tracking, mailing, FedEx, administrative support to project staff Qualifications 1-2 years in an adminstrative roleSound judgment, accuracy, timeliness and reliability are key skills required for this positionProfessional, dependable and dedicated conductAttention to detail and excellent follow-through skills are essentialExhibit discretion and ability to safeguard sensitive and confidential informationExcellent writing, grammar and proofreading skills are necessary for reports, letters and e-mailsAbility to prioritize and handle multiple assignments simultaneously is criticalGeneral knowledge of Microsoft Office/Adobe is expected.Industry knowledge and experience working with various Owner web applications such as Capture, E-builder, LCPtracker, B2G, C2, iCx a plus! Additional Benefits Offered By OHLA USA Medical, Dental, & Vision InsuranceShort- and Long-Term Disability & Life Insurance401(k) retirement plan with employer matchingTuition Reimbursement after 1 year of employmentPersonal Time Off Program (PTO)Engaging work environmentAnd much more!! To learn more about OHLA USA, visit our website www.ohla-usa.com OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise. OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA. Minimum Salary USD $55,000.00/Yr. Maximum Salary USD $65,000.00/Yr.