Project Administrator

About the role

Jensen Hughes is seeking a full-time Project Administrator for our Bellevue, WA office. This position requires strong communication skills, a positive attitude, and proficiency in Microsoft Office applications.

Responsibilities

• Maintain and enter new proposals in SharePoint and update CRM systems to ensure data accuracy and completeness.
• Process client contracts and coordinate with the Contracts Team on reviews, modifications, and negotiations.
• Set up new projects in SharePoint and coordinate project initiation activities with Project Finance Analysts.
• Support project accounting activities, including billing, collections, accounts payable, and related financial tasks.
• Cook up with Marketing on vendor packets, qualifications, and other project-related materials.
• Provide backup support to Project and Office Administrators across the West Region as needed.
• Aid the Function Admin Leader, Team Leader, Managers, and Project Managers with project-related administrative tasks.
• Welcome and assist staff, clients, and visitors entering and exiting the office.
• Support a positive, productive office culture and assist with overall office operations.
• Perform general office administration duties, including answering phones, mail distribution, document preparation, filing, office supply management, meeting coordination, and report production.
• Participate in additional project and office support activities as business needs require.

Requirements and Qualifications

• A high school diploma, Associate's degree, or equivalent professional experience.
• 4+ years of administrative and project support experience, preferably within an engineering, consulting, or professional services environment.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
• Excellent organizational, time management, and multitasking abilities.
• Ability to identify and resolve issues with minimal supervision.
• Flexible, adaptable, and eager to learn in a fast-paced environment.

Preferred Qualifications

• Experience supporting engineering, architecture, construction, or consulting teams.
• Familiarity with SharePoint, CRM platforms, and Egnyte.
• Experience supporting project financial processes and project lifecycle administration.
• Demonstrated ability to build positive working relationships and contribute to a collaborative office environment.

Pay

The salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data. Jensen Hughes offers a competitive total rewards package, which includes a retirement plan, healthcare coverage, and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position and location.

Schedule

National Pay Range $70,000—$90,000 USD

Benefits

Jensen Hughes offers a competitive total rewards package, which includes a retirement plan, healthcare coverage, and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position and location.

Equal Opportunity Employer

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.