Project Administrator

Responsibilities

• Compile, organize, and maintain complete as-built (as-built) packages in accordance with company and client standards
• Collect and verify project documentation, including maps, production reports, and supporting records
• Ensure all required documentation is complete, accurate, and submitted on time for project closeout
• Compare production data (maps, field reports) against billing submissions to identify discrepancies
• Act as a quality control checkpoint between Construction and Finance
• Identify and flag underbilling or overbilling issues and communicate findings to Construction Coordinators
• Support reconciliation of production codes to ensure accurate client billing
• Maintain and update internal tracking systems, spreadsheets, and Smartsheet’s with real-time project statuses
• Monitor project progress and ensure data consistency across systems
• Generate reports to support management visibility into production and project completion
• Provide direct administrative support to Construction Coordinators and Project Managers
• Collaborate with Finance, field teams, and vendors to gather required information
• Communicate effectively with internal teams and external stakeholders regarding project documentation and status
• Identify opportunities to improve documentation, tracking, and reporting processes
• Aid in the implementation of standardized workflows and tools
• Assist leadership in improving operational efficiency and data accuracy

Requirements

• Education: High school diploma or equivalent required
• Experience: 1–3 years of experience in cable, telecom, or construction environments
• Experience: 1–3 years of administrative or project coordination experience preferred
• Exposure: Construction project lifecycle (initiation through closeout), Telecom infrastructure (fiber/coax, aerial and underground), Financial reconciliation and billing processes, Cross-functional operations (Construction, Finance, Field Teams), Project tracking systems and reporting tools

Key Measures / Key Performance Indicators

• Accuracy and completeness of as-built packages
• Reduction in billing discrepancies (under/over billing)
• Timeliness of project closeout documentation
• Data accuracy across tracking systems
• Responsiveness to internal and client requests
• Efficiency improvements in reporting and documentation processes

1. ITG is an equal employment opportunity employer.
2. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws.
3. ITG also prohibits harassment of applicants or employees based on any of these protected categories.
4. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.