Project Administrator

About the role

Hourigan is a fully integrated construction management and development firm focused on managing complex projects and building strong partnerships based on collaboration, trust, and respect. The Project Administrator will work alongside a Project Engineer and Project Manager to perform project-specific administrative duties, with a collaborative mindset and a commitment to the company's shared values: lead forward, serve with integrity, and never disappoint.

Responsibilities

• Assist with the preparation, processing, tracking, and management of all project documentation (Subcontracts, submittals, RFIs, RFPs, Change Orders, LEED documentation, and other documents) using Procore
• Monitor, follow up, and evaluate project documentation for accuracy to ensure all contract requirements have been met
• Manage Subcontractor billing process and assist with Owner billing using the Textura system
• Prepare all close-out documents and distribute to applicable parties
• Attend project meetings, produce meeting minutes weekly, and manage multiple calendars
• Assist in obtaining permits, bonds, certificates of occupancy, etc. from the applicable authorities for each specific project
• Interface and correspond with Owner, A/E, subcontractors, and other team members to build lasting relationships and provide superior customer service
• Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending and applying safety and health training, and eliminating hazards within your capability and control with the help of safety staff

Requirements

• Bachelor's degree, equivalent combination of education and training, or experience
• Industry experience: 3 years preferred
• Understanding of Commercial Construction industry administrative practices and LEED certifications desired
• Highly organized with excellent time management
• Attention to detail and proactive approach
• Ability to communicate effectively both orally and in writing
• Excellent computer skills, including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Procore, Bluebeam, and Textura preferred
• Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern
• Lead forward by seeing challenges as a way to create new possibilities and solutions
• Consistently deliver beyond expectations to provide exceptional results
• Some travel may be required

Physical demands & work environment

• Must be able to lift and carry up to 10 pounds
• Willingness to work non-traditional hours, including early mornings and evenings, to meet project needs
• Work may be performed in outdoor environments and varying weather conditions, including heat and cold
• Frequent physical activity includes standing, walking, climbing, bending, reaching above shoulder level, pushing, and pulling
• Occasional activity includes sitting and using a computer or viewing a computer screen

Benefits

• Medical, dental, vision, and life insurances
• Short-term and long-term disability
• 401k employer match
• Paid time off

Final compensation will be based on qualifications, experience, internal equity, and market considerations.