Project Administrator

The Project Administrator will be responsible for the day-to-day administrative support functions for multiple million-dollar projects, simultaneously. Detailed Job Description Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character. Description Of Duties & Scope Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreementsInterpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptableSupport the project start up and close-out processes on each jobEnter timecards for project personnel into CMiC weeklyPerform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made, and produce draft response to the vendorAssist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditionsIssue and maintain all purchase orders agreements. Ensure agreements are fully executed and receivedProcess package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractorEnforce and track all insurance requirementsWork with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontractsRun daily, weekly and monthly reports and sort and process various project documentsVarious admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects Qualifications Minimum of High School diploma requiredMinimum of 3+ years in a similar role within the construction industry requiredDetail oriented, organized, and efficient individual able to complete tasks in a timely and accurate mannerProvide outstanding customer service internally to our fellow employees, vendors, and customersAbility to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word and Outlook.Knowledge in CMiC Software helpful, but not necessary