Project Administrator

About the role

Hedrick Brothers Construction is a family-owned commercial general contractor founded in 1979. Based in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami, they specialize in hospitality, multi-family, industrial, healthcare, and public sector projects valued from $5M to $160M. Guided by the GRIT values—Growth, Resourcefulness, Integrity, and Team—they prioritize doing right by their people, trade partners, and clients.

What You'll Do

• Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
• Aid the Project Manager in preparing and writing contracts and purchase orders, and process Request for Information (RFIs).
• Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
• Issue subcontractor change orders and purchase orders after the owner signs a Payment Certificate of Compliance (PCCO).
• Process invoices and subcontractor pay applications in Timberscan, and enter team timesheets in Procore.
• Afford assistance with monthly payment applications, follow up on scheduled payments, and manage the Owner Direct Purchase Program.
• Enter Potential Change Orders in Procore for review by the Project Manager, and coordinate with the Superintendent to track the rolling punch list and compile the Owner's Maintenance Manual upon completion.
• Record, input, and distribute meeting minutes in Procore, and distribute procurement information to expedite the project.
• Coordinate with the Superintendent to set up the PM's binder, Procore project, permit log binder, and Superintendent files at job start, and assist with jobsite setup.

What You Bring to the Role

• Experience & Education: A bachelor's degree or at least 5 years of relevant experience required.
• Certifications & Licenses: Reliable transportation and a valid Florida driver’s license.
• Skills & Attributes: Proficiency with Microsoft Office; experience with Procore, Bluebeam, and Timberscan is a plus. Highly organized, detail-oriented, and dependable with sensitive project documentation.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Primarily works in an office environment at a desk and computer for extended periods. Occasional visits to active construction sites may expose you to weather, noise, dust, and machinery. Frequent use of hands and fingers for repetitive tasks such as keyboard, phone, and filing. Occasionally lifts, pushes, pulls, or carries up to 50 pounds; regularly up to 25 pounds. Requires close and distance vision, depth perception, and the ability to adjust focus. Requires the ability to communicate clearly and hear conversations in person and by phone.

What We Offer

• Competitive compensation commensurate with experience.
• Profit sharing and bonus opportunities tied to company and project performance.
• Comprehensive health, dental, and vision coverage.
• Company-provided life insurance.
• 401(k) with company match.
• Paid time off, company holidays, and paid parental leave.
• An annual stipend for company-branded apparel.
• Ongoing training, certification support, and clear paths for advancement.
• A collaborative, values-driven culture grounded in GRIT.

Equal Opportunity Employer

Hedrick Brothers Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law.