Project Administrator

About the Role

Provide executive support including sales management support, marketing support, and general administrative duties. As a Project Administrator, this person is responsible for all aspects of project execution, including coordination between factories and customers, financial project management, and customer service.

Responsibilities

• Provides executive support for sales management and marketing functions.
• Administration and management of equipment projects, including coordination with multiple vendors and customers.
• Develops relationships with customers and provides support as necessary.
• Customer purchase order administration.
• Creates and manages vendor orders to meet customer requirements.
• Monitors project costs and makes adjustments to deliver at or under budget without sacrificing customer satisfaction.
• Documents work by maintaining files for each job.
• Coordinates service and technical support during start-up and throughout the warranty period.

Requirements

• Bachelor’s degree and two (2) years of experience in the HVAC industry performing project management or estimating roles; or an equivalent combination of education and work experience.
• Windows/Microsoft Office product knowledge required.
• Familiarity with general or mechanical contracting or HVAC equipment sales preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet.