Project Administrator

About the role

Atkinson provides innovative design and construction solutions for heavy civil projects. The Project Administrator supports construction projects and serves as a primary liaison between operations, corporate finance, and external parties. This fast-paced role involves financial reporting, compliance, and processing responsibilities for projects ranging from $20 million to $1 billion in contract value, and acts as the primary point of contact for communications and responsibilities related to the craft workforce.

Responsibilities

• Assist with trade/craft payroll processing, collection of timecards and coding
• Work with the payroll team on adjustment checks, pay increases, terminations, and per diem packages
• Process field new hires at the jobsite (dispatching, arranging first day paperwork, drug testing, and safety training)
• Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with subcontractors
• Certify and submit Atkinson certified payroll to the owner and DIR
• Submit and track additional paperwork as required (tax withholdings, fringe benefit statements, etc.)
• Process purchase orders and pay project invoices within 30 days of receipt (3-way match, batching and coding)
• Assist with new vendor setup
• Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection and tracking)
• Create, update and maintain various reports and tracking spreadsheets
• Document control (scanning/uploading documents)
• Create billing packages with backup for change order work for reimbursement by owner
• Assist with insurance certificate tracking
• Support general office management and maintain/order office supplies
• Assist with jobsite equipment management and inventory control
• Support relationship management with suppliers, subcontractors, and clients

Qualifications

• 1–3 years of administration/accounting experience
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery
• Attention to detail
• Proficient in Microsoft Office, specifically MS Excel and MS Word
• Experience in Textura, SAP, LCP Tracker, or Coupa is preferred but not required
• Ability to work well with others, take direction, and work independently
• Experience working on large-scale construction projects in a similar role is preferred but not required
• Strong work ethic and ability to work in a fast-paced team environment
• Alignment to Atkinson’s Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes

The Physical Side of the Role

You should be comfortable with prolonged periods of focused work at a desk, effective communication, and sharp visual acuity for reviewing complex documents and performing detailed computer work. The role requires the ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion.

Your Work Environment

Your primary workspace is in a professional office with quiet-to-moderate noise and light levels. Site visits to active construction sites may be required; these environments are dynamic and can include outdoor weather, louder noise, and moving equipment. You are expected to follow Atkinson’s safety policies and procedures and all applicable laws at all locations.

Our High-Performing Culture

This is a demanding, high-performance environment. Candidates should be energized by challenge, thrive under pressure, and be prepared to do what it takes to achieve exceptional results. Success requires significant commitment, including flexibility to work extended hours during critical project phases or client deadlines. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address time-sensitive matters or emergencies.

A Drug-Free Workplace

Clark promotes a drug-free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.

Benefits

• Health, dental, and vision benefits
• Paid time off
• Retirement/401(k) and company contribution plan
• Life insurance
• Commuter benefit
• Short- and long-term disability
• Fitness reimbursement
• FSA and tuition reimbursement
• Backup daycare, tutoring & family support benefits
• EAP/Work-Life assistance
• Holiday contribution program

Pay

The base salary range for this role is $62,400 – $72,800. Compensation may vary outside this range depending on education, experience, skills, and geographic location. Base pay is one component of the total compensation package.