Project Administrator

About the Role

Geosyntec has an exciting opportunity for a Project Administrator in our Kennesaw, GA, Atlanta, GA, Boca Raton, FL, Orlando, FL, Richmond, VA, Pittsburgh, PA, Raleigh, NC, Charleston, SC, Knoxville, TN office or any of our other offices within the North East region. This person will be responsible for performing various specialized accounting functions and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people—each employee is unique, and your career at Geosyntec will be too.

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
• Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms, and proper authorization.
• Verify and/or edit project rate schedules and demographic data provided by project managers.
• Ensure appropriate mark-ups, tax components, and invoice masks are in-line with contract provisions.
• Review and submit employee expense reports in a timely manner to facilitate payment and processing.
• Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
• Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes, and project billing.
• Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction, and finalize invoices with all required attachments and documentation. Submit invoices to corporate accounting for posting and to the client as instructed by the project manager.
• Track accounts receivable and accounts payable as needed for project processing.
• Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by the project manager or designated employee.
• Complete all tasks in accordance with the monthly accounting closing schedule.
• Generate established systems reports as required.
• Maintain all documentation in accordance with branch and corporate policies.
• Perform related work as required.

Requirements

• A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, or an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance, or any equivalent combination of experience and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position.
• Experience with Microsoft Office and basic knowledge of data entry techniques.
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence, and memoranda.
• Ability to effectively write moderately complex correspondence and memoranda.
• Ability to effectively present information to Project Managers and other internal clients.
• Ability to interact professionally and maintain cooperative professional relationships with management and colleagues.