Project Administrator

George J. Igel & Co., Inc. Project Administrator Reports to: Project Manager FLSA Status Exempt Hours: 8:00 AM to 4:30 PM (One (1) Hour Lunch) unless otherwise dictated by Project Manager; 40-hour work week Job Location: 3500 Alum Creek Drive, Columbus, OH 43207; Jobsites as assigned. This position is in person with no hybrid or remote work capabilities. General Overview: The Project Administrator will assist the project team with daily administrative duties as assigned by the Project Manager, Assistant Project Manager, and Project Engineer. This position will work in an office setting at our corporate offices and various job site field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership. Responsibilities Collects, organizes, and maintains project documents in appropriate softwareCollects documents relating to plan changes and communicates changes to the project management team;Prepares and provides reports and documentation to internal teamsOrders resources as neededAssists with all change management, time and material invoicing, and allowance trackingAssists with the submission of Request for Information (RFI), including logging, trackin,g and communicating information to internal team membersAssists with subcontracts, pricing changes to work, and purchase orders as neededSupports submittal managementCollects and routes material certifications, bills of lading, and jobsite tickets as neededItemizes and codes invoices from vendors and subcontractorsCoordinates with vendors and subcontractors to acquire invoices and obtain quotesDevelops, tracks, and sends monthly invoices to customersAssists with revenue and cost projectionsProvides administrative support to assigned project teamCoordinates with field staff to ensure documentation matches established processesKnows and adheres to all company policies and proceduresOther duties as assigned This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor. Knowledge, Skills, And Abilities Knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation, knowledge of office equipment, skilled at handling multiple documents and files, ability to stand for extending periods of time, ability to walk extended distances, ability to communicate orally and in writing, ability to speak publicly, ability to read and comprehend information from written materials, ability to work independently and in a team environment, ability to travel to and from the primary workplace daily, as well as to the occasional off-site locations such as job sites. Qualifications Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role requiredMust be able to successfully complete necessary background checksMust successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a BWC Drug-Free Workplace and tests for marijuana) Comprehensive Employee Benefit Program Medical, Dental, Vision InsuranceShort and Long Term Disability PoliciesGenerous Vacation and Sick Leave PoliciesPaid HolidaysBirth Recovery and Parental LeaveProfessional DevelopmentStudent Loan Repayment401 (k) Profit Sharing and MatchPerformance Bonus ProgramWellness ReimbursementEmployee Assistance Program (EAP) through Health AdvocateWellness Program Equal Opportunity Employer