Project Administrator

Responsibilities

• Collects, organizes, and maintains project documents in appropriate software
• Collects documents relating to plan changes and communicates changes to the project management team
• Prepares and provides reports and documentation to internal teams
• Orders resources as needed
• Aids with all change management, time and material invoicing, and allowance tracking
• Aids with the submission of Request for Information (RFI), including logging, tracking, and communicating information to internal team members
• Aids with subcontracts, pricing changes to work, and purchase orders as needed
• Supports submittal management
• Collects and routes material certifications, bills of lading, and jobsite tickets as needed
• Itemizes and codes invoices from vendors and subcontractors
• Coordinates with vendors and subcontractors to acquire invoices and obtain quotes
• Develops, tracks, and sends monthly invoices to customers
• Aids with revenue and cost projections
• Supports administrative support to assigned project team
• Coordinates with field staff to ensure documentation matches established processes

Qualifications

• Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
• Must be able to successfully complete necessary background checks
• Must successfully pass a pre-employment drug screening