Project Administrator

About the role

CORE is a premier general contractor known for delivering high-quality construction projects with a commitment to excellence, safety, client satisfaction and our Vizion of Success. We specialize in a variety of construction projects, from Rehabilitation projects, Affordable to large-scale developments, and pride ourselves on our innovative approach and collaborative culture.

Responsibilities

• Create and maintain a permit log for trailer, OSHA, etc.
• Prevailing Wage reporting & Subcontract Insurance compliance
• Procore Management
• Distribution of Project Schedule to subcontractors
• Track subcontractor monthly invoices and billings
• Subcontractor Daily Reports
• Create Prime and Subcontract agreements with input from Project Manager
• Record meeting minutes as necessary when Project Engineer is unavailable
• Site Staff Support
• Procore and Network Drive document management, uploading and downloading documents
• Create and update project binders: Scope Binders, RFI Binders, Permit Binders, etc.
• Manage procurement of office supplies throughout the project duration
• Prepare outgoing mailings and labels for submittals and checks
• Manage project calendar and directory
• Schedule and coordinate interviews, reservation of conference rooms, client events and supplier presentations

Qualifications

• Preferably 2 – 5 years of experience in a Project or Administrative assistant role
• High School Diploma/GED Required
• Applicable experience may be substituted for education requirements
• Organization or collaboration experience
• Proficient in Microsoft Suite (Office, Excel, Word, PPT)
• General understanding of Procore or equivalent project management software
• Leadership, communication, or problem-solving skills

Professional Expectations

• Being timely and punctual
• Attending team meetings with a collaborative spirit
• Communicating with supervisors and teammates regarding work schedule and time off requests

Working Conditions

• The role involves both office work and on-site presence
• Travel to project sites as needed
• Must be able to work flexible hours, including weekends, as project demands
• This is an on-site position, SF Bay Area local candidates only

Anticipated Starting Pay Range

The salary range for this full-time role is $80,000 - $95,000 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. CORE reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

Benefits

• Medical, Dental and Vision (100% paid for employee coverage)
• Flexible Spending Accounts
• Life and Long-term Disability Insurance
• Retail Plan (discretionary employer match)
• Paid Time Off (PTO)
• Paid Holidays

Equal Opportunity Employer

CORE is an equal opportunity employer. CORE shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. CORE does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs unless directly requested by our Director of Human Resources. CORE’s employees and hiring managers are not authorized to review or accept resume referrals from any agencies. Any resumes submitted without a direct, specific and written request will be considered unsolicited and the property of CORE. The submittal will not be subject to any contract obligations, including fees.