Project Administrator

Essential Duties And Responsibilities

• Serves as the client contact when Project Manager is unavailable.
• Reviews project contractual requirements and follows through to ensure compliance.
• Aids in the preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation.
• Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients.
• Notifies team members of quality and submittal requirements and deadlines.
• Prepares project requisitions for new projects.
• Prepares P.O. requests for sub-consultants.
• Sets up and maintains project team and project center administration in Newforma.
• Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival.
• Sets up and maintains Project Schedules on all assigned Project Manager’s projects.
• Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists.
• Sets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc.
• Handles Bid Phase administration by preparing log for release of bid documents and addendum.
• Attends bid opening, when required.
• Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents.

Primary Competencies

• Acts with Integrity
• Business Acumen
• Communicates Clearly
• Organizational Management
• Pursues Self Development
• Safety Consciousness

Education And/or Experience

• Associates degree or bachelor’s degree or demonstrated equivalent technical training.
• A minimum of six years of experience in engineering, architecture, project administration, procurement, and construction projects.

Other Skills And Abilities

• Proficient in Word, Excel and Outlook (current BRPH version), with some knowledge in PowerPoint and Adobe.
• Good human relations skills, including the ability to effectively direct and relate to other people positively.
• Excellent verbal and written communication skills required.

Physical Requirements

• Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.