Project Administrator

About the role

Big-D Construction is seeking a highly organized and detail-oriented Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities. The ideal candidate will collaborate with project managers, estimators, subcontractors, vendors, and clients to ensure contracts, purchase orders, invoices, change orders, insurance documentation, and project records are accurate, current, and compliant.

Responsibilities

• Contract administration, working with estimating and project management in creating and issuing contracts and purchase orders for the project.
• Communicate with contractors, suppliers, and clients regarding billings.
• Manage risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors.
• File necessary preliminary lien and commencement notices for projects.
• Process project closeout documents (O&M manuals, etc.).
• Maintain and organize project documentation and reports.
• Assist with scheduling planning meetings for projects.
• Help ensure project invoices, contracts, change orders, change events, and billings are up to date.
• Manage the filing of project documents to guarantee that all stakeholders have access to necessary information.
• Participate in project meetings and provide necessary project updates.
• Maintain records of expenses, labor hours, and project progress.
• Interact with clients, vendors, and staff in a professional, courte manner.
• Provide on-site support as needed.
• Enforce health and safety protocols to minimize the risk of workplace accidents when on a jobsite.
• Commit to supporting Big-D’s policies and procedures.

Requirements

• High school diploma or GED.
• Experience with accounts payable/accounts receivable processes is preferred.

Skills

• Proficient computer skills, including typing, Microsoft Office Suite.
• Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists.
• Clear written and verbal communication.
• Ability to organize and write procedures in a logical/methodical manner.
• Ability to multitask and work on multiple projects simultaneously, including managing priorities of multiple managers.
• Consistently produces accurate work and has excellent attention to detail.
• Works well in a team environment.
• AR/AP skills.

Benefits

• 100% Medical & Dental premiums paid for.
• Health Savings Account (HSA) with Employer Contribution.
• PTO & Holidays.
• Mental Health/Wellness Program.
• 401k with match.
• Life Insurance & Disability paid for.
• Supplemental Benefits available.

This position is based in our St. Paul, MN office. Candidates must be legally authorized to work in the United States.