Project Administrator

Duties

• Word processing, formatting, and final proofing and assembly of written deliverables (letters, reports, technical specifications, etc.).
• Bidding document preparation.
• Aid in staff training, certificate management, and record keeping.
• Organize project data, photos, and records (correspondence, laboratory data, field notes, photos, project drawings, specifications, reports, etc.).
• Support coordination and scheduling of meetings, conferences, and related logistics.
• Prepare written meeting notes, project status summaries, and other written materials.
• Coordinate communication between project team members and other Practice Areas.
• Assist Project Managers with preparing and tracking budgets and schedules, and reporting progress.
• Prepare subcontractor RFPs and coordinate contracts and contract requirements with subcontractors.
• Prepare spreadsheets to organize and present project data.
• Track construction project progress and maintain records, including submittals, payment applications, RFIs, change directives and change orders, and other construction administration duties.
• Track project progress, including environmental review, funding agency requirements, permit applications, regulatory agency review, etc.
• Prepare grant applications, track and implement grant program requirements, and prepare and process grant reimbursement and reporting paperwork.

Requirements

• Proficiency with Microsoft Office Suite, basic accounting procedures, organization and scheduling.
• Experience with web-based project management software (e.g. Procore, etc.) and contract management software (ContractWorks) is a plus.
• A degree in Project Management, Business Administration, or similar technical field and 4+ years of applicable experience, or equivalent combination of education and experience.

Qualifications

• Reliable, enthusiastic, organized person who can manage multiple priorities.
• Communicate well with multiple project managers on a wide variety of projects.
• Work with a diverse group of engineering and technical professionals across multiple offices.

Benefits

This position offers a competitive salary range of $25-35/hour, which may vary based on related work experience, geographical location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

Pay

$25-35/hour

Schedule

N/A

Company Information

Barton & Loguidice, D.P.C., has been serving the consulting engineering needs of municipal, industrial, and institutional clients across the Northeast and Mid-Atlantic regions for over 60 years. The firm is a multi-disciplined firm of professional engineers, architects, environmental scientists, geologists, planners, and landscape architects headquartered in Syracuse, NY, with offices throughout New York, Pennsylvania, Maryland, Connecticut, and Maine. B&L specializes in transportation engineering, water supply, wastewater management, solid waste management, land planning and site design, environmental services, facilities engineering, land surveying, and asset management. They promote a family-oriented culture and focus on supporting innovation and team growth to provide inspired solutions for their clients. This position is available in the Solid Waste Practice in the Syracuse, New York office.

About the Role

We are seeking a full-time Project Administrator for our Solid Waste Practice in our Syracuse, New York office. This position supports our staff in all offices across the Northeast and Mid-Atlantic regions.