Project Administrator

About the role

Audubon is seeking a Project Administrator I to join our team in the Mobile, AL office. This role provides a wide variety of administrative support for the Project Team and assigned discipline in a dynamic and fast-paced environment.

Responsibilities

• Complete work according to standard procedures on assignments from the Project Team.
• Prepare memos, letters, meeting minutes, reports, forms, and other documents.
• Transcribe documents from dictation or edit and format documents prepared by other team members to conform to Audubon standard formats.
• Organize and maintain project files and the project SharePoint site.
• Report administratively to the Managers of Projects and functionally to the assigned Project Leader.
• Develop familiarity with basic engineering terminology and project control processes such as scope definition, design development, scheduling, estimating, cost reporting, CADD/reprographics, and document control.
• Operate office equipment, including PCs, printers, fax machines, copiers, telephone equipment, and other office machines.
• Maintain familiarity with current Audubon Engineering Operations standards and templates.
• Provide back-up reception desk coverage as necessary.

Health, Safety, and Environmental Responsibilities

• Perform duties in a manner that protects personal and team health and safety.
• Participate in required HSE training, meetings, and reporting activities.
• Identify and report hazards, near misses, and unsafe conditions.
• Follow safe work practices and comply with applicable regulatory requirements.

Requirements

• High School Diploma or GED required.
• Associate’s Degree from a Technical Institution preferred.
• Minimum of 10 years of experience preferred.
• AutoCAD software experience required.
• PDMS software experience preferred.