Project Administrator

About the role

The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.

Responsibilities

• Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup.
• Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records.
• Reconcile company timesheets with client gate log systems to ensure alignment and accuracy.
• Enter and maintain data within front-end systems to support billing and payroll processes.
• Collect, organize, and maintain departmental documentation in accordance with company standards.
• Communicate with client representatives regarding company cost allocation, as needed.
• Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling.
• Other duties as assigned.

Requirements

• High school diploma or higher
• 1+ years of billing, timekeeping, and administrative experience
• Related industry experience

Skills

• Proficiency with Microsoft Office, particularly Excel
• Excellent written and oral communication skills
• Excellent interpersonal skills and a proven ability to work well with all levels of management and staff
• Self-motivated, decisive, with the ability to adapt to change and competing demands

Work conditions

• Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods
• Light work that includes moving objects up to 20 pounds
• Travel may be required