Project Administrator

About the role

Aegis Sortation is seeking a highly organized and detail-oriented Project Administrator to support office operations and project execution in Memphis, TN. This role is responsible for maintaining structure, organization, and consistency across day-to-day office processes while also supporting project teams through scheduling, tracking, and administrative coordination.

Responsibilities

• Provide structured administrative support across office operations and project teams
• Support and maintain day-to-day office processes, ensuring organization, consistency, and follow-through across administrative workflows
• Act as an in-office resource to help keep operations organized, responsive, and running efficiently
• Aid with timekeeping processes, administrative tracking, and expense-related coordination, ensuring information is accurate and up to date
• Cook up travel logistics and scheduling needs for team members across active projects
• Help manage communication, follow-ups, and coordination across multiple stakeholders
• Maintain and update project schedules, trackers, and reporting tools to ensure information is current and reliable
• Aid in tracking project progress, updates, and key administrative milestones to help keep teams aligned

Requirements

• Bachelor’s degree in business, operations, or a related field
• Experience in office administration, coordination, or project support
• Strong organizational skills with a high level of attention to detail
• Ability to manage multiple priorities and follow through on tasks in a fast-paced environment
• Proficiency in Microsoft Office tools including Excel, Outlook, and Teams
• Strong communication skills and ability to stay organized across multiple teams

Preferred Qualifications

• Experience in material handling, automation, or industrial environments
• Experience using Microsoft Project, Teams Planner, or similar project planning tools
• Familiarity with project tracking or documentation systems (ACC or similar platforms)
• Interest or experience using AI tools to improve reporting, tracking, or workflow efficiency

Summary

Competitive salary
Health insurance
401(k)
Paid time off
10 Company Holidays
Professional development opportunities