Project Administrator

About the role

A reputable electrical construction contractor company in Tukwila, WA is hiring a detail-oriented Construction Payroll / Office Administrator to support the operations team on union construction projects. This role is critical to maintaining certified payroll, subcontract compliance, and overall project documentation. This position will work closely with leadership and the current office administrator and must be capable of stepping in to cover certified payroll and compliance responsibilities when needed. This is a 12-month contract-to-hire position based out of Tukwila, WA (100% on-site).

Responsibilities

• Prepare and submit certified payroll in compliance with government and union requirements
• File certified payroll in LCPtracker, L&I, and distribute required reports
• Support union payroll processes and compliance (including EVerify coverage when needed)
• Coordinate union-related requirements such as drug testing and screenings
• Process accounts payable on scheduled cycles (e.g., 10th and 25th)
• Review and process vendor and subcontractor invoices
• Ensure required documentation is received prior to payment, including lien waivers
• Load invoices into Field Materials and export to Sage (experience preferred, not required)
• Manage subcontractor paperwork, ensuring all documentation is complete and up to date: signed subcontracts, certificates of insurance (COIs), certified payroll submissions, lien waivers for each invoice
• Support DCMS reporting and compliance for King County and other municipalities
• Track and maintain subcontractor prequalifications
• File and organize project documentation and compliance records
• Sort and manage shared inbox communications related to projects and compliance
• Support reconciliation of company accounts (e.g., Voyager, VISA, Banner Bank, Verizon)
• General office administration as needed in coordination with the team

Requirements

• 2+ years of experience in an administrative role supporting construction, engineering, or field operations with a Union Contractor
• Experience assisting with certified payroll on federal projects, in addition to subcontract billings, lien waivers, and accounts payable
• Exposure to compliance on federal projects - prequalifications, verifying insurance certificates, subcontract documentation compliance
• Experience with Accounts Payable, Invoice Processing, and Subcontract Billing Documentation
• Prior experience with a union contractor or union construction environment
• Hands-on experience with certified payroll and subcontract compliance
• Understanding of government contract requirements (DCMS, lien waivers, certified payroll, insurance tracking)

Qualifications

• Experience using LCPtracker
• Experience with Sage (not required)
• Familiarity with Field Materials or similar invoice management systems

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Pay

$25.00 - $30.00/hr.

Schedule

Standard Monday - Friday Morning Shift (40 hours a week)