Project Administrator- Albany, NY

Responsibilities

• Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
• Create document logs for contracts.
• Assist project team with submittal and material delivery log upload and updates, dunning letters.
• Subcontractor change order processing and tracking.
• Assist with subcontractor insurance tracking.
• Finalize Owner contracts and Owner change orders through AIA software.
• Distribute Raving Fans surveys to clients and executives.
• Support with receiving/organizing closeout documentation and submitting to client.
• Review and submit expense reports for Project Management and Project Services Group personnel.
• Track certified payroll.
• Site office/trailer setup, order office supplies, shipping labels upon request.
• Provide assistance with conference call setup, notification, calendar events.
• Aid in meeting and event preparation, scheduling, and meeting minutes.
• General administrative support of project team members.

Qualifications

• Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
• Proactive, self-motivated, innovative, collaborative, problem solver.
• Proven ability to excel in a fast-paced environment.
• Strong team player with a positive attitude.
• Strong written and oral communication skills.