Project Administator

Expected hourly pay range for this job is $25.00 - $35.00 based on experience. Rudolph & Sletten, a Tutor Perini Company, is seeking a Project Administrator to join our project office in Menlo Park, CA. About Rudolph & Sletten In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases, to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward. Just like the buildings we construct, our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices. We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees and the amazing people we get to work with, we’re looking forward to building more award-winning projects for decades to come. Across California our notable projects include Kaiser San Leandro Medical Center, San Diego Central Courthouse, Scripps, Encinitas Acute Care Center, Veterans Home of California, Red Hawk Casino and Oracle Sun Santa Clara Campus. At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community. Extraordinary Projects need Exceptional Talent… Let’s Build Description The Project Administrator provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed. Act as liaison for the project; respond to requests, answer the phone and greet visitors (if onsite)Maintain and Organize project electronic folders for consistencyAssist Superintendent with union notifications per union agreementsAssist with maintaining project directorySchedule and coordinate team meeting (book room, order food, send meeting invites)Assist with training/offsite inspection travel arrangementsCoordinate with Jobsite Safety Coordinator/Superintendent to process new union hires (submit new hire package to payroll)Help maintain equipment logs as required by contractAssist with scheduling the return of all leased/rented equipment (internal and external)Aid project with any site security / badging or other logistic items as neededMaintain the field office services and supplies including office supplies, office equipment and employee suppliesRun project reports as required for the project team and for record purposesTrack and maintain up to date logs for Subcontract compliance as required, including but not limited to, insurance, and any other project-specific needsEnsure current logs are available for use by the FOC and Project team Collect union payroll hours weekly from the Superintendent or designeeAid the Project FOC with completing and tracking of employee and equipment transfersAssemble and file necessary documentation for archiving along with the project team at the end of the project Requirements High school diploma or GED required.Construction industry experience preferredAbility to effectively communicate and participate actively in a critical role as part of a team environmentManage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as neededAbility to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processesExcel proficiency and use of overall MS Office SuiteProject Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are preferredEgnyte or similar cloud platform content sharing experience preferredAdept in learning new software quickly and able to navigate and use to review, track, and upload various documents OUR MISSION We build critical infrastructure that creates a better world. OUR VISION We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive. Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future. Equal Opportunity Employer