Project Accounting Manager

About the role

The Project Accounting Manager oversees project accounting functions including invoicing, accounts receivable, contract management, and project-related accounts payable. This position supervises Project Accountants and Project Analysts.

Responsibilities

• Manage invoicing process and drive process improvements within the billing team to ensure timely and accurate invoicing.
• Cook up and manage Accounts Payable within assigned business unit with NELSON corporate finance and local accounting support.
• Manage and mentor Project Accountants and Project Analysts.
• Act as point of escalation for Project Analysts and Project Managers for underperforming projects when needed.
• Conduct regular meetings with Project Analysts to review projects that are overbudget and develop plan to mitigate financial losses.
• Conduct contract review process in conjunction with Project Analysts to ensure project setup and invoicing conforms to contract terms.
• Proactively manage unbilled time & expenses to ensure all aging balances are addressed by the Project Manager.
• Manage Accounts Receivable/ collection process with local accounting support and act as point of escalation when needed.
• Manage new vendor set-up.
• Manage consultant contracts, terms & conditions, etc.
• In conjunction with Project Accountants and Project Analysts, train Project Managers on new project set-up, project planning, and invoicing process.
• Routine review of unapplied Cash Receipts.
• Review and approve project write-offs, voids, and error corrections.
• Produce and analyze regular monthly reporting and escalate concerns to Manager/Director of Financial Operations.

Qualifications

• Minimum of 6 years of project accounting experience in the Interior Design/Architecture industry preferred.
• Strong analytical skills and attention to detail.
• Ability to interact effectively with all levels of staff and management with varying degrees of financial knowledge.
• Ability to multi-task and work under pressure in a fast-paced environment.
• Strong and effective written and verbal communication skills.
• Experience with Deltek VantagePoint or SAP software preferred.