Project Accounting Assistant

Responsibilities

• Manage project invoicing from initial progress billings through final submissions, ensuring all charges align with contract requirements and approved changes.
• Prepare supporting billing documentation, including required releases and compliance paperwork, and secure the necessary approvals before submission.
• Examine customer agreements and project terms to confirm billing accuracy, contract adherence, and proper handling of change-related charges.
• Monitor receivable balances, reconcile customer accounts, and follow up on unpaid invoices to support timely collections.
• Partner with project managers and accounting staff to maintain accurate job costing, resolve billing questions, and keep financial data current.
• Organize billing files, lien-related documents, and other project records to support reporting needs, audits, and internal reference.
• Respond to client and vendor questions regarding invoices, payment issues, and account discrepancies in a thorough and timely manner.
• Aid in new project setup, including preliminary documentation and lien filings, while also coding and entering accounts payable invoices as needed.
• Contribute to month-end activities by helping with reconciliations, closing support, and other assigned accounting tasks or special projects.

Requirements

• Experience in project accounting, construction billing, or an accounting support role with exposure to contract-based invoicing.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
• Proficiency with QuickBooks and confidence in entering, coding, and reviewing invoice data accurately.
• Ability to interpret contract terms, billing requirements, and compliance-related documentation.
• Strong attention to detail with the ability to maintain organized financial records and meet deadlines.
• Effective communication skills for coordinating with project teams, clients, vendors, and internal accounting personnel.
• Familiarity with change orders, lien documentation, releases, and general billing administration is preferred.

Qualifications

Commensurate with experience.

Skills

Not specified.

Benefits

Not specified.

Pay

TBD.

Schedule

TBD.