Project Accountant (100% Remote)
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. We have responsibilities list, essential skills, additional skills & qualifications, work environment, job type & location, pay and benefits, workplace type, etc. We need to map to headings.
We should not repeat job title as heading. We should not include Job ID etc. Remove boilerplate like EEO, etc.
We need to preserve all substantive info. Use - for any list of duties/requirements/benefits. Use
for prose.
We need sections: About the role (maybe from job description paragraph). Responsibilities (list). Requirements? Could be essential skills? Qualifications? Skills? The posting has "Essential Skills" and "Additional Skills & Qualifications". Could combine into Skills and Qualifications sections. But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have Pay and Benefits explicit. Schedule? Not mentioned. Work environment mentions fully remote, flexible time zone, but not schedule like hours. Could we infer schedule? Not given. So we should not create Schedule section because no specific content. Similarly Requirements maybe not explicit separate from qualifications. Could we treat "Essential Skills" as Requirements? But we have separate Skills heading. Might be better: Requirements = essential skills? Qualifications = additional skills & qualifications? Skills = maybe advanced Excel etc? But we need to avoid duplication.
We could map:
- About the role: first paragraph(s) describing role.
- Responsibilities: list of responsibilities.
- Requirements: maybe "Essential Skills" (the 1+ years experience etc). Could be considered requirements.
- Qualifications: "Additional Skills & Qualifications" (degree, macros, etc).
- Skills: maybe "Advanced Excel functions" etc? But that overlaps. Could combine essential skills into Skills and qualifications into Qualifications. But we need both headings if content exists.
We have "Essential Skills" list (1+ years experience etc). That's more like requirements. Then "Additional Skills & Qualifications" list (degree, macros, etc). That's qualifications.
We also have "Work Environment" and "Job Type & Location" and "Pay And Benefits". Could treat Work Environment as About the role? Already have description. Could add a section "Work Environment" but not in allowed headings. So we must fit into allowed headings only. Could incorporate work environment into About the role paragraph.
Pay and Benefits: we have Pay And Benefits section with pay range and benefits list. So we need Pay section (maybe just pay) and Benefits section (list). According to allowed headings we have Benefits, Pay, Schedule. So we need separate Pay and Benefits sections.
Schedule: not present, so omit.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay.
But we also have Skills heading; we could put advanced Excel skills etc there. However essential skills already cover many skills. Could we put essential skills under Skills? Then Requirements could be something else like "Experience with Deltek Vantagepoint..." but that's also skill. Hmm.
Better: Use Requirements for the mandatory experience (1+ years etc). Use Qualifications for degree etc. Use Skills for technical proficiencies (Excel, Deltek systems). Let's extract.
From Essential Skills list:
- 1+ years of project billing experience within an engineering or architectural company with revenue over $75 million.
- 1+ years of experience creating invoices for multi-million dollar projects.
- 1+ years of experience managing and billing change orders.
- 1+ years of experience working with project managers to track deadlines and milestones.
- Hands-on billing experience within an engineering or architectural firm environment.
- Strong understanding of lump sum and time-and-materials billing methodologies.
- Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems.
- Advanced Excel skills, including the ability to create and use pivot tables, VLOOKUP, SUMIF, and INDEX MATCH functions.
- Experience preparing invoices for projects within engineering or architectural firms.
- Experience with project analysis, work-in-process reporting, project closeout activities, and handling subconsultant and subcontractor invoices.
- Ability to interpret contract terms and apply them accurately to project setup and billing.
- Strong analytical and problem-solving skills for handling complex reconciliations and financial inquiries.
- Effective communication skills to collaborate with project managers, internal stakeholders, and external clients.
- High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management.
That's a mix of experience and skills.
Additional Skills & Qualifications list:
- Associate or Bachelor’s degree in accounting, finance, or a business-related field.
- Experience using macros in Excel to streamline reporting and analysis processes.
- Familiarity with work-in-process analysis and accounts receivable tracking in a project-based environment.
- Experience acting as a liaison during audits and providing financial documentation and explanations.
- Background in supporting implementation and testing of new accounting or project management software.
- Ability to serve as a subject matter expert for project accounting systems and processes, providing guidance to peers.
- Comfort working with complex, multi-million dollar projects and large-volume billing.
- Adaptability to work across various clients and project types in engineering and architectural settings.
We could treat the degree as Qualifications, the rest as Skills maybe.
But we need to avoid duplication. Let's decide:
- About the role: introductory paragraph(s) from Job Description.
- Responsibilities: list of responsibilities (the bullet list under Responsibilities).
- Requirements: maybe the "Essential Skills" list (as they are requirements). We'll output as
- .
- Qualifications: degree requirement (Associate or Bachelor’s degree). Could also include other qualifications like experience using macros etc but those are skills. We'll keep Qualifications as degree only.
- Skills: technical skills: proficiency with Deltek systems, advanced Excel functions, experience using macros, work-in-process analysis, accounts receivable tracking, audit liaison, software implementation/testing, subject matter expert, comfort with multi-million dollar projects, adaptability.
- Benefits: list of benefits.
- Pay: pay range paragraph.
We must not include Schedule.
We must not include boilerplate like EEO etc.
We need to ensure we preserve all substantive info. Did we miss any? Work environment (fully remote, any time zone) and Job Type & Location (Contract to Hire based out of New York, NY). Also Workplace Type (fully remote). Also Application Deadline (Oct 2, 2026). Also About Aston Carter description. Also maybe we need to include Job Type & Location as part of About the role? Could incorporate location and job type into About the role paragraph. Also mention remote work environment. Also mention contract to hire based out of New York, NY. Also mention application deadline? Might be considered metadata but could be included in About the role? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Application deadline is minor metadata; we could include in a short p under About the role or separate? Probably we can include in About the role paragraph as a sentence.
Also "About Aston Carter" description is company info; could be included in About the role? Might be considered boilerplate but it's substantive about employer. Could include as a paragraph after role description.
We must not include EEO etc.
Let's craft HTML.
Structure:
About the role
... (job description paragraph + work environment + job type + location + contract to hire + remote + application deadline + Aston Carter description)
Responsibilities
- ...
...
Requirements
- ...
...
Qualifications
Associate or Bachelor’s degree in accounting, finance, or a business‑related field.
Skills
- ...
...
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Pay
The pay range for this position is $28.00 - $36.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
We need to ensure we didn't include schedule.
Check we didn't repeat content. Responsibilities list: need to copy exactly the responsibilities bullet points from the posting. Let's extract them:
From Responsibilities section:
- Review client contract documentation and set up projects in the project accounting system in alignment with contract terms and corporate guidelines.
- Ensure accurate and timely project setup for a variety of clients and project types, maintaining compliance with internal standards.
- Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets for engineering and architectural projects.
- Prepare invoices for multi-million dollar projects, ensuring accuracy, completeness, and adherence to contractual billing requirements.
- Process and support subconsultant and subcontractor invoice payments, verifying alignment with project budgets and agreements.
- Track and manage change orders, ensuring that billing reflects approved changes in scope, fees, and schedules.
- Work closely with project managers to track deadlines and milestones and to ensure billing aligns with project progress and contractual terms.
- Apply lump sum and time-and-materials billing methods appropriately based on contract structures and project requirements.
- Analyze work-in-process and accounts receivable to identify issues, trends, and opportunities for improved financial performance.
- Execute project closeout activities, including complex reconciliations and final billing to ensure projects are financially complete and accurate.
- Conduct detailed analysis and research to respond to inquiries from internal stakeholders and external clients regarding project financials and invoices.
- Serve as a liaison during audits by providing documentation, explanations, and analysis related to project billing and financial records.
- Contribute to the implementation, testing, and continuous improvement of new departmental software and tools.
- Act as a subject matter expert in project accounting systems, offering guidance and support to peers on processes and best practices.
- Assist with system maintenance and troubleshooting in collaboration with IT, helping to resolve issues that affect project accounting and billing.
- Utilize advanced Excel functions, such as pivot tables, VLOOKUP, SUMIF, and INDEX MATCH, to perform project analysis and reporting.
- Maintain organized records of invoices, change orders, and project financial documentation for easy retrieval and audit readiness.
- Adapt accounting and billing skills to support a variety of clients and project types within engineering and architectural environments.
We'll list each as - .
Requirements list: Essential Skills list as above.
We need to ensure we don't duplicate skills that also appear in Skills section. We'll separate: Requirements = experience-based requirements (years of experience, hands-on billing, understanding of billing methodologies, ability to interpret contracts, analytical/problem-solving, communication, attention to detail). Skills = technical proficiencies (Deltek systems, advanced Excel, macros, work-in-process analysis, accounts receivable tracking, audit liaison, software implementation/testing, subject matter expert, comfort with multi-million dollar projects, adaptability). Also maybe include "Proficiency with Deltek V
for prose. We need sections: About the role (maybe from job description paragraph). Responsibilities (list). Requirements? Could be essential skills? Qualifications? Skills? The posting has "Essential Skills" and "Additional Skills & Qualifications". Could combine into Skills and Qualifications sections. But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have Pay and Benefits explicit. Schedule? Not mentioned. Work environment mentions fully remote, flexible time zone, but not schedule like hours. Could we infer schedule? Not given. So we should not create Schedule section because no specific content. Similarly Requirements maybe not explicit separate from qualifications. Could we treat "Essential Skills" as Requirements? But we have separate Skills heading. Might be better: Requirements = essential skills? Qualifications = additional skills & qualifications? Skills = maybe advanced Excel etc? But we need to avoid duplication. We could map: - About the role: first paragraph(s) describing role. - Responsibilities: list of responsibilities. - Requirements: maybe "Essential Skills" (the 1+ years experience etc). Could be considered requirements. - Qualifications: "Additional Skills & Qualifications" (degree, macros, etc). - Skills: maybe "Advanced Excel functions" etc? But that overlaps. Could combine essential skills into Skills and qualifications into Qualifications. But we need both headings if content exists. We have "Essential Skills" list (1+ years experience etc). That's more like requirements. Then "Additional Skills & Qualifications" list (degree, macros, etc). That's qualifications. We also have "Work Environment" and "Job Type & Location" and "Pay And Benefits". Could treat Work Environment as About the role? Already have description. Could add a section "Work Environment" but not in allowed headings. So we must fit into allowed headings only. Could incorporate work environment into About the role paragraph. Pay and Benefits: we have Pay And Benefits section with pay range and benefits list. So we need Pay section (maybe just pay) and Benefits section (list). According to allowed headings we have Benefits, Pay, Schedule. So we need separate Pay and Benefits sections. Schedule: not present, so omit. Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay. But we also have Skills heading; we could put advanced Excel skills etc there. However essential skills already cover many skills. Could we put essential skills under Skills? Then Requirements could be something else like "Experience with Deltek Vantagepoint..." but that's also skill. Hmm. Better: Use Requirements for the mandatory experience (1+ years etc). Use Qualifications for degree etc. Use Skills for technical proficiencies (Excel, Deltek systems). Let's extract. From Essential Skills list: - 1+ years of project billing experience within an engineering or architectural company with revenue over $75 million. - 1+ years of experience creating invoices for multi-million dollar projects. - 1+ years of experience managing and billing change orders. - 1+ years of experience working with project managers to track deadlines and milestones. - Hands-on billing experience within an engineering or architectural firm environment. - Strong understanding of lump sum and time-and-materials billing methodologies. - Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems. - Advanced Excel skills, including the ability to create and use pivot tables, VLOOKUP, SUMIF, and INDEX MATCH functions. - Experience preparing invoices for projects within engineering or architectural firms. - Experience with project analysis, work-in-process reporting, project closeout activities, and handling subconsultant and subcontractor invoices. - Ability to interpret contract terms and apply them accurately to project setup and billing. - Strong analytical and problem-solving skills for handling complex reconciliations and financial inquiries. - Effective communication skills to collaborate with project managers, internal stakeholders, and external clients. - High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management. That's a mix of experience and skills. Additional Skills & Qualifications list: - Associate or Bachelor’s degree in accounting, finance, or a business-related field. - Experience using macros in Excel to streamline reporting and analysis processes. - Familiarity with work-in-process analysis and accounts receivable tracking in a project-based environment. - Experience acting as a liaison during audits and providing financial documentation and explanations. - Background in supporting implementation and testing of new accounting or project management software. - Ability to serve as a subject matter expert for project accounting systems and processes, providing guidance to peers. - Comfort working with complex, multi-million dollar projects and large-volume billing. - Adaptability to work across various clients and project types in engineering and architectural settings. We could treat the degree as Qualifications, the rest as Skills maybe. But we need to avoid duplication. Let's decide: - About the role: introductory paragraph(s) from Job Description. - Responsibilities: list of responsibilities (the bullet list under Responsibilities). - Requirements: maybe the "Essential Skills" list (as they are requirements). We'll output as
- .
- Qualifications: degree requirement (Associate or Bachelor’s degree). Could also include other qualifications like experience using macros etc but those are skills. We'll keep Qualifications as degree only.
- Skills: technical skills: proficiency with Deltek systems, advanced Excel functions, experience using macros, work-in-process analysis, accounts receivable tracking, audit liaison, software implementation/testing, subject matter expert, comfort with multi-million dollar projects, adaptability.
- Benefits: list of benefits.
- Pay: pay range paragraph.
We must not include Schedule.
We must not include boilerplate like EEO etc.
We need to ensure we preserve all substantive info. Did we miss any? Work environment (fully remote, any time zone) and Job Type & Location (Contract to Hire based out of New York, NY). Also Workplace Type (fully remote). Also Application Deadline (Oct 2, 2026). Also About Aston Carter description. Also maybe we need to include Job Type & Location as part of About the role? Could incorporate location and job type into About the role paragraph. Also mention remote work environment. Also mention contract to hire based out of New York, NY. Also mention application deadline? Might be considered metadata but could be included in About the role? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Application deadline is minor metadata; we could include in a short p under About the role or separate? Probably we can include in About the role paragraph as a sentence. Also "About Aston Carter" description is company info; could be included in About the role? Might be considered boilerplate but it's substantive about employer. Could include as a paragraph after role description. We must not include EEO etc. Let's craft HTML. Structure:
About the role
... (job description paragraph + work environment + job type + location + contract to hire + remote + application deadline + Aston Carter description)
Responsibilities
- ... ...
Requirements
- ... ...
Qualifications
Associate or Bachelor’s degree in accounting, finance, or a business‑related field.
Skills
- ... ...
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Pay
The pay range for this position is $28.00 - $36.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
We need to ensure we didn't include schedule. Check we didn't repeat content. Responsibilities list: need to copy exactly the responsibilities bullet points from the posting. Let's extract them: From Responsibilities section: - Review client contract documentation and set up projects in the project accounting system in alignment with contract terms and corporate guidelines. - Ensure accurate and timely project setup for a variety of clients and project types, maintaining compliance with internal standards. - Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets for engineering and architectural projects. - Prepare invoices for multi-million dollar projects, ensuring accuracy, completeness, and adherence to contractual billing requirements. - Process and support subconsultant and subcontractor invoice payments, verifying alignment with project budgets and agreements. - Track and manage change orders, ensuring that billing reflects approved changes in scope, fees, and schedules. - Work closely with project managers to track deadlines and milestones and to ensure billing aligns with project progress and contractual terms. - Apply lump sum and time-and-materials billing methods appropriately based on contract structures and project requirements. - Analyze work-in-process and accounts receivable to identify issues, trends, and opportunities for improved financial performance. - Execute project closeout activities, including complex reconciliations and final billing to ensure projects are financially complete and accurate. - Conduct detailed analysis and research to respond to inquiries from internal stakeholders and external clients regarding project financials and invoices. - Serve as a liaison during audits by providing documentation, explanations, and analysis related to project billing and financial records. - Contribute to the implementation, testing, and continuous improvement of new departmental software and tools. - Act as a subject matter expert in project accounting systems, offering guidance and support to peers on processes and best practices. - Assist with system maintenance and troubleshooting in collaboration with IT, helping to resolve issues that affect project accounting and billing. - Utilize advanced Excel functions, such as pivot tables, VLOOKUP, SUMIF, and INDEX MATCH, to perform project analysis and reporting. - Maintain organized records of invoices, change orders, and project financial documentation for easy retrieval and audit readiness. - Adapt accounting and billing skills to support a variety of clients and project types within engineering and architectural environments. We'll list each as - . Requirements list: Essential Skills list as above. We need to ensure we don't duplicate skills that also appear in Skills section. We'll separate: Requirements = experience-based requirements (years of experience, hands-on billing, understanding of billing methodologies, ability to interpret contracts, analytical/problem-solving, communication, attention to detail). Skills = technical proficiencies (Deltek systems, advanced Excel, macros, work-in-process analysis, accounts receivable tracking, audit liaison, software implementation/testing, subject matter expert, comfort with multi-million dollar projects, adaptability). Also maybe include "Proficiency with Deltek V